Office Manager

The Role

The Office Manager will report directly to Head of Saudi Arabia, providing administrative support and running the day-to-day office operations.

Key Responsibilities

OFFICE MANAGEMENT

• Create and maintain an efficient filing system.
• Organise events & activities such as office parties, breakfast presentations and social events
• Office related contract review
• Meeting Room management
• Monitor Driver's Daily Schedule
• Monitor Office Assistants/Receptionists duties and responsibilities
• Attend to visitors if Office Assistant/Receptionist is unavailable.
• Manage the contractors for office maintenance (HVAC, plumbing, lighting, printers, cleaners)
• Recycling – arrange company to collect any recyclable materials
• Coordinate with regional IT team for office/staff requirements
• Internet & Comms - liaise with suppliers regarding issues, monitor bills & contract expiry.
• Monitor and update IT Device Movement Tracker
• Obtain quotations as per best practice, prepare LPO’s
• Pantry and Stationery supply and inventory
• Office cost saving initiatives.
• Prepare business letters.
• Partner with HR to update and maintain office policies as necessary
• Provide general support to visitors
• Coordinate with IT department on all office equipment
• Assist in filling various RFPs.
  
  

COMPLIANCE

• ESG coordinator
• Internal Admin Audits
• Anti-Money Laundering / Know Your Client Tracker / Monitor AML Due Diligence Request
• Manage assessments required by UK / Regional teams
  
  

BD & CLIENT RELATIONS

• Manage client relationships and deal effectively with all employees and external business contacts while conveying a positive, service-oriented attitude
• Responsible for website information to be up to dated
• Assist with social media tasks when required
• Client Database Management
  
  

Skills, Knowledge And Experience

• Fluent in Arabic and English
• Educated to Bachelor`s degree level
• At least three years’ experience in a similar EA or Office Management/ Administrative role
• Well-developed interpersonal skills, ability to build and sustain relationships with clients and colleagues
• High level of written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work on own initiative and have a proactive, positive approach
• Able to be flexible if required regarding administrative cover in the office
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Discretion and understanding of confidentiality issues
  
  

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