Personal Assistant (PA)

The Role

The Personal Assistant (PA) will report directly to Head of Saudi Arabia, providing administrative support and running the day-to-day office operations.

Key Responsibilities

PERSONAL ASSISTANT

• Assist in day-to-day operations
• Manage diary, schedule external/ internal meetings, prepare agendas, Minute meetings & follow up on action points
• Prepare Minutes of Meetings
• Making travel and hotel arrangements
• Prepare, proof and/or edit correspondence, communications, presentations and other documents
• Answer calls, handling in a professional and efficient manner, ensuring messages (if any) are forwarded to the correct individuals.
• Expense reports
• Ad-hoc Reports
• Undertake projects as and when required
• Review contracts and prepare for signature
• Setting reminders for meetings, appointments and other important tasks
  
  

Skills, Knowledge And Experience

• Fluent in Arabic and English
• Educated to Bachelor`s degree level preferably in Law
• At least three years’ experience in a similar EA or Office Management/ Administrative role
• Well-developed interpersonal skills, ability to build and sustain relationships with clients and colleagues
• High level of written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work on own initiative and have a proactive, positive approach
• Able to be flexible if required regarding administrative cover in the office
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Discretion and understanding of confidentiality issues
  
  

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