Sr. Project Coordinator (Facility Management)

Job Description

We are seeking a highly enthusiastic, detail-oriented and organized (Senior Project Coordinator / Junior

Project Manager) to join our dynamic team. The ideal candidate will be essential in helping the Head of

Operations carry out and complete a variety of projects and guarantee that cross-functional stakeholders

are involved in advancing projects objectives. This position requires strong communication skills and the

ability to manage multiple tasks simultaneously while collaborating with various stakeholders.

Job Responsibilities

• Assist the Head of Operations in all administrative functions and project tracking.
• Coordinate project schedules, resources, equipment, and information.
• Prepare and issue daily/weekly/monthly reports on agreed cut-off dates to assess the project
  
  

progress, shortfalls, concerns etc.

• Maintain comprehensive projects documentation, plans, and reports.
• Assign tasks to internal teams.
• Make sure that clients’ needs are met.
• Ensure timely response to requests for services.
• Monitor project progress and handle any issues that arise.
• Manage relationships with operations teams.
• Ensuring KPIs, SLAs, SOPs are in place and targets are met at all levels.
• Take the necessary action regarding audit and client feedback.
• Ensure Client receiving the service correctly and ensure obtaining the client receipt report
  
  

correctly.

• Act as the point of contact and communicate project status to all stakeholders.
• Use tools to monitor working hours, plans and expenditures.
• Ensure standards and requirements are met through conducting quality assurance tests.
• Coordinate with contractors, vendors, and stakeholders to ensure projects are completed on time and within budget.
• Report and escalate issues to the Head of Operations as needed.
• Organize, attend, and participate in stakeholder meetings.
• Ensure project deadlines are met.
• Provide regular reports summarizing progress against targets set at initiation phases.
  
  

Job Requirements

• Bachelor’s degree in business administration, Engineering, Project Management, or a related field.
• 5 -10 years of experience in project coordination and management, preferably within the
  
  

facilities management, administration, operations management.

• Fluent in English (both written and spoken) at a near-native or native level.
• Hands-on experience with project management tools.
• PMP / PRINCE2 or CAPM certification is a plus.
• Experience in project management, operations, executive assistance, or related roles (preferably
  
  

in startups, facility management, operations, or dynamic environments).

• Strong organizational skills—able to prioritize, structure, and manage multiple tasks and projects
  
  

simultaneously.

• Experience preparing professional reports, presentations, and project documentation.
• Eagerness to learn and grow into a more senior role over time.
• Strong client-facing and teamwork skills.
• Proficient in Microsoft Office Suite, with strong capabilities in Excel and Project Management
  
  

software.

• Ability to work under pressure and meet deadlines.