Admin Assistant - Aldar Training Academy - Temp

Job Description

Aldar Training Academy is seeking an Administrative Assistant for an April start on a three-month temporary contract, with the possibility of extension.

Aldar Training Academy, a subsidiary of Aldar Education, is based in Yas Mall, Abu Dhabi. As a dedicated training provider, we support over 30 Aldar schools across the UAE and work with a range of external clients in the region. Our mission is to deliver high-quality professional development, training, and learning opportunities for educators and professionals.

This role will support the daily functions, coordination, and administrative tasks essential to the smooth operation of the academy, as well as the successful execution of CPD events and meetings.

Responsibilities

• Manage training room bookings and maintain an updated tracking system.
• Prepare and distribute registration forms for CPD events.
• Maintain attendance records for training events, including scanning, copying, and securely storing data.
• Collate feedback reports for KPI and quality assurance purposes.
• Prepare registers and tracking tools for event attendees.
• Print, prepare, and distribute training resources as needed.
• Prepare and issue attendance certificates for CPD participants.
• Take and organize photos of training sessions for documentation and social media.
• Maintain an archive of training materials and course descriptions.
• Monitor, track, and order training resources to ensure availability for upcoming events.
• Coordinate with operations to ensure room readiness for scheduled events.
• Match registrations with attendance records to support accurate billing.
• Communicate with operations teams and catering providers to ensure timely delivery of food items and preparation of shared spaces for participants.
• Coordinate with facility security to ensure attendance trackers and photo disclaimers are prepared before events and collected afterward.
• Photocopy, scan, cut, and laminate course and training materials.
• Maintain and organize training tools and materials, ensuring they are accessible to trainers.
• Draft and share pre- and post-event communications with registered participants.
  
  
  

Qualifications

Minimum Qualifications:

• A Secondary School Certificate is required.
  
  
  

Minimum Experience:

• At least two years of experience in an administrative role.
• Experience in the education or training sector is preferable but not essential.
  
  
  

Job-Specific Knowledge & Skills:

• Strong English communication skills, both written and spoken.
• Strong interpersonal and organizational skills, with the ability to work effectively in a fast-paced environment.
• Proficiency in using Microsoft Office tools, including Word, Excel, Forms, Spreadsheets, and database management systems.
• Ability to manage office tasks, scheduling, and record-keeping with attention to detail.
• Familiarity with office equipment, such as photocopiers, scanners, and administrative tools.
  
  
  

Further information:

Closing date for applications: 12 PM, Friday, March 14th, 2025.

Screened applicants will be invited for an interview during the week beginning March 17th, 2025.

This job description is not exhaustive. Aldar Training Academy reserves the right to amend the job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We also support the national development strategy and encourage UAE Nationals to apply.

Aldar Training Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.