Administrative Coordinator - B

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your Profile

Capability And Experience

• Experience in office management experience
• Negotiation and relationship building skills
• Leadership, the ability to ‘make things happen’
• Knowledge of WH & S guidelines and procedures
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving
• Strong organizational and planning skills
• Computer skills and knowledge of office software packages
  
  

Your Role

• Manage front-desk activities, recognize clients or visitors, answer phone calls, book meeting rooms, and ensure the office efficiency is maintained.
• Able to manage office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are prepared, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
• Address employee office-related concerns and ensure a productive work environment.
• Conduct with different departments on all office requirements
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Able for office Work Health and Safety standards, withholding compliance and completing office internet and external audits
• Prepare and assist with internal or external audits by providing necessary records or documentation.
• Able for developing standards and promoting activities that enhance operational procedures
• Conduct office staff activities to ensure maximum efficiency
• Monitor and maintain office policies and procedures
• Prepare operational reports and schedules
• Monitor and maintain office supplies
• Sort and direct all incoming correspondences and respond as assigned.
• Track office expenses and assist in budget preparation.
• Conduct internal communication, policy updates, and announcements, travel and logistics, shipments, deliveries, and pickups and maintain shipment logs and update tracking details.
  
  

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fuelled by its market leading capabilities in AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2023 global revenues of €22.5 billion.