Receptionist

Job Overview:

The Receptionist provides a variety of service functions that are related to front desk operations. The Receptionist plays a crucial role in creating a welcoming environment for clients, visitors, and employees. This role involves managing front desk activities, handling phone calls, assisting with office administration, and supporting the Facilities team.

What you do:

• Calls : Promptly, accurately, professionally, and courteously receives all telephone calls and directs and/or records and relays messages.
• Visitors : Cordially welcomes visitors and directs them to relevant offices. Provide excellent service to visitors, ensuring questions are answered and needs met.
• Understands and operates telecommunication equipment and console operations as per guidelines.
• Maintains knowledge of current regulations and services frequently used by the organization.
• Updates company contact list and extension list in coordination with IT
• Prepares and processes outgoing mail to ensure accurate sorting and distribution.
• Maintains proper record of documents received and delivered.
• Maintains confidentiality of organization’s fiscal and personnel related information.
• Organize and manage the reception area to ensure a tidy and professional appearance.
• Arranges in booking meeting rooms and Webex and manages the meeting room and Webex calendars accordingly.
• Report any security or safety issues promptly.
• As needed, assists with clerical tasks to filing, proofreading, and maintenance of service logs and data entry.
• Exhibits genuine concern for colleagues and always conducts oneself appropriately and professionally.
• Develops and maintains comprehensive knowledge of administration resources; maintains stock of office stationery for the reception and keeps track of supplies
• Responsible for applying safety and hygiene precautionary measures and maintain a healthy work environment.
• Assists in other duties as needed and directed. Assist with ad hoc requests and administrative tasks from various departments.
• Monthly Reporting : Compile and submit monthly reports detailing reception activities, visitor logs, mail and package volume, and any significant issues or improvements made to reception operations.
  
  

What you bring:

• Bachelor’ s Degree.
• 2+ years of experience in a similar role.
• Physically fit to carry out duties.
• Excellent and strong verbal and written communication skills.
• Legally permitted to work in the country of operations.
• Physically fit to carry out duties. Fluency in MS Office (Excel, Word, Outlook, PowerPoint) and general internet navigation and research skills
  
  

What we offer:

Our employees play an integral part in our success as a business. We appreciate that each of our employees are unique and have unique needs, ambitions and we enjoy being a part of their journey.

We are there to empower and encourage you with your personal and professional development ensuring that you take control by offering a large variety of courses and targeted development programs. All that in a global environment where international mobility and career progression are encouraged. Caring for your health and wellbeing is key priority for us. This is why we build Work Well programs to providing you with peace of mind and give the flexibility in planning and arranging for a better work-life balance.

68429 | Operations | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.

Join us. Let's care for tomorrow.