Attendance Officer

Job Description

Aldar Education are currently seeking an outstanding Attendance Officer for Noya British School in Abu Dhabi commencing August 2025 (AY-2025-26).

Noya British School is honored part of the Aldar Schools network, a global leader in education with a commitment to excellence. Joining a family of several schools, we share a collective vision of shaping future leaders and providing a world-class education to a diverse student population with Aldar Education.

At Noya British School, we believe that education is not just about academic excellence, but also about shaping well-rounded individuals who will become future leaders. Our curriculum is designed to foster critical thinking, creativity, and leadership skills in our students. We also provide a diverse and inclusive environment, preparing our students to thrive in a global society.

This is an exciting opportunity to join the highly successful Aldar family of schoolsand to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

Main Duties

• Manage and constantly maintain the ESIS platform
• Prepare ESIS attendance report and submit it to ADEK daily
• Update Attendance and Absence Emails for all absences.
• Run absence reports and update Engage accordingly with new Emails and notifications.
• Provide training for teachers on ADEK attendance updates and resolve errors in the system
• Daily support for teachers on attendance issues
• Prepare weekly reports for management review
• Forward absence Emails to the relevant tutors
• Prepare communications (Letters, certificates, Emails, reports) to be sent to parents and Heads accordingly.
• Save students’ sick leave certificates to DMS on Engage system.
• Liaise with heads of Departments regarding students’ attendance reports when required.
• Deliver high quality customer service to parents and staff, representing the Academy in a professional manner.
• Attend and participate in relevant meetings, workshops and trainings as required.
• Have a strong knowledge of the key information about the Academy.
• Undertake word processing and other IT based tasks e.g. database, excel, internet research.
• First line of contact with HQ on Engage and Attendance reports
• Assist with tasks assigned as and when required by the management team.
• Perform other duties as requested by direct and dotted line reporting managers.
• Provide general administrative support to all the admin team
• Attend all administration team meetings
• Typing and branding of official documents and letters to Secondary parents
• Receiving, directing and responding to emails of behalf of the Secondary Leadership Team as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility
• Link to Aldar HQ for all Secondary related issues/tasks
• Design new documents, where necessary, to improve Secondary Academy’s effectiveness
• Attend any training deemed necessary in relation to the role of Admin Support – Secondary
• Support new staff – arrival, induction, accommodation and any other requirements
• Maintaining up to date records for all Secondary pupils on engage
• Assist with the preparation of Secondary PTCs
• Mail merge letters to provide a more personalised service for parents and attached to DMS system
• Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events
• Ensure all fire registers are up to date and accurate for the Secondary School
• Process any student leavers forms for whole school, update Engage and forward to Admissions
• Responsible for arranging the cover of secondary teachers in times of absence
  
  
  

Requirements

QUALIFICATIONS

Minimum Qualifications

• Bachelor’s degree Certificate (certificate will need to be attested)
  
  
  

Minimum Experience

• At least 2 years of experience in an administrative role in the region.
• Previous experience in the Education sector is preferable.
  
  
  

Job Specific Knowledge & Skill

• Fluent English and Arabic communication skills, written and oral.
• Strong interpersonal skills.
• Excellent office management skills.
• Proficient in operating PC, Facsimile, Photocopier, Telex, and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• A positive and solution-focused attitude to working life
• A clean enhanced Disclosure and Barring Services check or police check.
  
  
  

THE PROCESS

Closing date for applications: Friday,28th March 2025 but we reserve the right to make an early appointment for experienced and suitably qualified applicants.

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.