System Coordinator and Reporting Manager

Job Description:

Processes Architecture:

• Responsible of documenting and enhancing the logistics center processes and dataflow.
• Analytical analysis to pin point the areas of improvements.
• ISO documentation and quality checks implementation.
• Ability to standardize forms and processes within the department together with external parties.
• Follow up with the vendor contracts and introduce new ideas to enhance the lead time and cost.
• Audit warehouse processes.
• Work closely and manage all 3PL processes and KPIs.
• ICS controls.

System Coordination

• :Identify all Logistics System bugs and coordinate with IT in implementing solutions after clear testing
• .Project management of business implementations, system changes and digital transformation
• .Communicate with central and local support for Logistics and barcode/WH operation system sand follow up with any modifications needed
• .Handle all ordering system communication and deliver the know how to other team members
• .Review data maintenance to guarantee smooth operation and process
• .Responsible of all equations and parameters within the Logistics System
• .Responsible of system security and uploading of any required data
• .Ability to export required information for other departments
• .Fix minor issues and keep track on daily system reports
• .Create new parts and maintain data cleansing
• .Design and implement out-of-the-box solutions to reduce manual work and provide the team with the tools to facilitate their jobs
• .Manage a pool of datasets to create a cube of reporting and analysis
• .Responsible of parts pricing, discounts, parameters, customer creations, and invoicing

.
Reporting and KPIs

• : Generate tools and systems support to enhance daily operation
• s.Provide required periodical reports to local management together with RLC and GL
• C.Provide KPIs to pin point areas of improvemen
• t.Implement reports for all operational aspects including but not limited to inventory management, location management, warehouse capacity analysis, clearance processes, lead-time analysis…et
• c.Support other team members in enhancing their current processes by introducing new tool
• s.Create process automation and enhancemen
• t.Logistics, Stock, warehouse, and backorder Dashboard should be revised weekly by the logistics tea
• m.First line of contact for various GCSP departments including RLC to report any central figure
• s.Out-of-the-box analysis to identify cost reductions, reduce manual work and enhance the sales functio
• n.Maintain and create BI reports according to the business need

s.
Warehouse Manageme

• nt:Manage 3PL RF scanning and barcode system through daily operati
• on.Holds responsibility of all administration and procurement work relate
• d .Manage warehouse processes through running daily interaction to the inbound / outbound process
• es.Manage all 3rd party communications and discussions in terms of facility needs or maintenan
• ce.Running inbound process over the WH management syst
• em.Handling the process of central claimi
• ng.Perform Month-end and re-ordering proposal whenever need
• ed.Perform perpetual and year end counti

ng.
Qualificati

ons:Training and qualificat

• ion:Bachelor’s Degree in Computer Science/information systems/Engineering/Finance or any equivalent field from a reputable univers
• ity.Good IT and analytical capabilities is a m
• ust.Relevant post graduate study is prefera

ble.
Technical knowl

• edge:Strong analytical and problem-solving sk
• ills.Previous exposure to international busi
• ness.Knowledge of supply chain and spare parts sy
• stem.Experience in departmental and personnel manage
• ment.Familiarity with project management methodologies (certification is a pl
• us) .Proficiency in data base design with SQL and other data query langu
• ages.Strong proficiency in BI tools (e.g., Tableau, Power BI, QlikV

iew).
Soft skills/individual compe

• tence:Excellent communication and interpersonal s
• kills.Excellent presentation s
• kills.Excellent leadership and managerial s
• kills.Excellent problem solving and analytical s
• kills.Excellent Negotiation s
• kills.Excellent customer orientation
• skill.Excellent Time and stress management s

kills.
Expe

• rience:4-5 years of experience in analytical reporting with at least 1 years in a similar position holding the same responsibilities and

tasks.

• LanguageFluency of spoken and written Arabic and English la
• nguages.German language is