Executive Assistant

About The Role

We are seeking a highly experienced and proactive Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate will have a proven track record of managing dynamic schedules, coordinating international travel, handling confidential information, and supporting key business initiatives. This role requires excellent communication, attention to detail, and adaptability in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage and maintain a busy calendar, appointments, and meetings across multiple time zones.
• Resolve scheduling conflicts and prepare materials in advance.
• Screen and manage calls, emails, and correspondence professionally.
• Draft and edit reports, presentations, and other documents.
• Act as a liaison between the executive and stakeholders.
  
  

Travel Coordination

Project Support

• Organize international and domestic travel including flights, accommodations, and transportation.
• Prepare detailed itineraries and manage travel expenses.
• Meeting & Event Coordination
• Schedule and coordinate meetings, events, and logistics.
• Prepare agendas, take meeting minutes, and track follow-ups
• Administrative Support
• Organize and maintain digital and physical filing systems.
• Process expense reports and handle administrative tasks.
• Conduct research and summarize findings as needed.
• Manage office supplies and ensure efficient operations.
• Handle sensitive and confidential information with discretion.
• Assist with ongoing projects and executive initiatives.
• Track project timelines, deliverables, and status updates.
• Support the creation of presentations and documentation.
• Conduct targeted research as assigned.
• Qualifications
• Bachelor’s degree from a reputable university is a must
• Minimum of 10 years supporting C-level or senior executives
• Proven experience with calendar and travel management
  
Key Skills


• Excellent verbal and written communication
• Exceptional organizational and time-management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using AI tools to enhance efficiency and productivity
• Ability to learn and adapt to new technologies and platforms quickly
• Strong attention to detail and ability to manage multiple priorities
• Self-motivated, reliable, and proactive
• Strong research and analytical skills
• Professional demeanor with sound judgment
  
  
What We Offer


• A collaborative and supportive team environment
• Opportunities for professional development
• Exposure to executive-level decision-making
• [Optional: Health benefits, PTO, hybrid/flexible work options, etc.]