وصف الوظيفة
Job Description
To support and assist the Division Head in meeting departmental objectives by providing full secretarial services.
Responsibilities
- Completes range of secretarial jobs for Division Head’s office including correspondence, calendar management & maintenance of documents/files.
- Manages diary, arranging & prioritizing appointments, conferences, and other events.
- Arranges all internal and external meetings convened by Division Head including scheduling, notifying participants and recording the minutes.
- Performs administrative duties such as screening calls and receiving/directing visitors.
- Books and manages meeting rooms.
- Attends to a variety of administrative details such as keeping informed of departmental/division activities, transmitting information, developing, implementing and interpreting policies and procedures, and monitoring day to day operations for the office.
- Prepares correspondence, reports, forms, vouchers, work orders and specialized documents related to the organizational unit to which assigned from drafts, notes, brief instructions, corrected copy, dictated tapes, proofreads materials for accuracy, completeness and compliance with departmental policies.
- Responsible for miscellaneous assignments such as dispatching mail, distribution of circulars and taking care of the stationary items.
- Reminds Division Head on pending tasks/activities as required.
- Manages itineraries, organizes and coordinates travel arrangements
- Maintains and updates Organizational Charts
- Ensures timely submission of expense reimbursements
- Creates and maintains data base and spread sheet files/trackers.
- Supports HR, Admin and Finance teams in coordinating various employee events.
- Graduate from a well reputed University.
- 3 to 6 years banking experience as Executive Secretary.
- Fully computer literate.
- Excellent command over written and spoken English.
- Excellent organizational skills, including prioritizing & multi-tasking effectively in a fast-paced environment.
- Ability to be focused and have a ‘can do’ attitude, including being flexible, adaptable and embracing on-going changes in the environment.
- Good written and verbal communication skills.
وظائف مشابهة
Ajman University
Secretary
Ambe International-Recruitment and Mobility
Private Secretary / Personal Assistant for Chairman at Leading Oil & Gas Company
Ambe International-Recruitment and Mobility
Private Secretary / Personal Assistant - Oil & Gas Company
Ambe International-Recruitment and Mobility
: Private Secretary / Personal Assistant for Chairman in Oil & Gas Company
Ambe International-Recruitment and Mobility
Private Secretary / Personal Assistant - Oil & Gas Company
