وصف الوظيفة
qeen.ai is an innovative GenAI platform tailored for the e-commerce sector, empowering businesses to enhance their sales and marketing efforts. We develop domain-specific AI agents that seamlessly integrate into operations, function independently, and are purpose-built to drive sales optimization. Our Dynamic Content and Marketing agents are currently enabling clients to achieve remarkable double-digit performance increases. Join us in our mission to make intelligent commerce simple! We are on the lookout for an exceptional Office Manager to oversee daily operations and cultivate an organized, efficient office atmosphere.
Benefits
- Lead pioneering AI innovations that redefine the e-commerce landscape.
- Collaborate with top engineers, AI experts, and prominent industry figures.
- Experience the dynamic environment of a high-growth startup with ample career progression opportunities.
Requirements
- Minimum of 3 years’ experience in office management, administrative support, or related roles.
- Outstanding organizational capabilities with a proven ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills, facilitating collaboration across various teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software.
- Adept at maintaining professionalism and confidentiality at all times.
- Detail-oriented with strong problem-solving skills, able to proactively address office challenges.
- Familiarity with budget administration and resource allocation in an office setting.
- Fluent in English, both written and verbal.
- Bachelor’s degree in Business Administration, Management, or similar fields is preferred.
Key Responsibilities
- Oversee office operations to promote a productive, organized, and efficient workspace.
- Manage administrative assignments, including scheduling, correspondence, and inventory of office supplies.
- Facilitate and support travel arrangements, events, and team gatherings for operational efficiency.
- Oversee office budgets, monitor expenditures, and promote cost-effectiveness.
- Act as the primary point of contact for all office-related queries and resolve emerging issues.
- Ensure adherence to health and safety regulations, office protocols, and company policies.
- Assist in onboarding processes for new hires, ensuring proper setup of workstations and office equipment.
- Support HR and finance divisions with essential documentation and administrative tasks.
- Manage office maintenance and vendor relationships to uphold a well-functioning environment.
- Organize employee wellness and team-building initiatives to cultivate a positive workplace culture.
إمتيازات الوظيفة
- Lead AI-driven innovations that shape the future of e-commerce.
- Work with top-tier engineers, AI specialists, and industry leaders.
- Be part of a high-growth startup environment with significant career growth opportunities.
متطلبات الوظيفة
- 3+ years of experience in office management, administrative support, or a similar role.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Strong communication and interpersonal skills with the ability to work collaboratively across teams.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Ability to maintain a high level of professionalism and confidentiality.
- Detail-oriented with strong problem-solving skills and the ability to handle office challenges proactively.
- Experience with budget management and office resource allocation.
- Fluent in English, both written and spoken.
- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
Key Responsibilities
- Manage office operations to ensure a productive, organized, and efficient work environment.
- Oversee administrative tasks, including scheduling meetings, handling correspondence, and managing office supplies.
- Coordinate and support travel arrangements, events, and team meetings to ensure seamless operations.
- Maintain office budgets, track expenses, and ensure cost efficiency.
- Serve as the point of contact for all office-related inquiries and resolve any issues that arise.
- Ensure compliance with health and safety regulations, office policies, and company procedures.
- Assist with onboarding new hires, coordinating the setup of workstations and office equipment.
- Support HR and finance teams with necessary documentation and administrative duties.
- Manage office maintenance and vendor relationships to ensure the office environment is well-maintained.
- Coordinate employee wellness and team-building activities to foster a positive and productive workplace culture.
