BoD Affairs Lead Specialist

Purpose of Job

Jobholders at this level are experienced professionals capable of conducting work with general directions. They are primarily concerned with developing solutions to challenges which require some analysis to understand and resolve, and addressing issues escalated from junior levels.

They undertake complex operational activities including monitoring Board of Directors and Committees budget expenditures and assessing their performance.

Job Responsibilities

BoD & Committees Set-Up

• Develop ZATCA’s BoD and Committees’ related charters, policies, processes, templates and meeting protocols to regulate and standardize implementation of practices
• Develop the total budget of the Board of Directors and Committees and monitor expenditures in coordination with Finance & Investment Management general department
• Coordinate with the relevant Committee to define the remuneration of the BoD and Committees’ members
• Follow-up for the completion of all members’ files including appointment letter, membership period, etc. and handle needed renewals
  
  
  

BoD & Committees Affairs

• Follow-up with Accounting general department for timely processing of the BoD and Committees’ members’ remuneration
• Prepare requests and replies to the letters sent on behalf of the BoD and Committees under the supervision of the Chairman of BoD and Committees’ Chairmen
• Collect, assess and evaluate BoD and Committees’ members’ performance and develop reports highlighting issues and recommendations for improvement
• Coordinate program, logistics and protocols for BoD and Committees’ members’ business visits abroad and incoming VIP guests (visas, flights, accommodation, transportation, etc.)
• Prepare meeting minutes covering the main topics of discussion, deliberations, and decisions made
• Follow-up on the implementation of the decisions of the Governing Council and its committees and answer all relevant queries
• Prepare a weekly report that accurately illustrates implementation effectiveness, problems and concerns and submit it to His Excellency the Governor, the Board of Directors and its committees
• Monitor the work of the committees of the Council and ensure the implementation of the Council's rules of work
• Support the Council and its committees in all matters relating to the work of the Commission in general and the Council and its committees in particular
• Advice the Council and its committees on the Council's governance
  
  
  

Organization and Operations

• Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
• Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner
• Escalate complex problems to the relevant person to ensure cases/issues are closed properly
• Perform other duties as requested
  
  
  

People Management

• Train junior staff on the different job activities to ensure transfer of know-how, when applicable
• Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates/ junior staff
• Support junior staff or direct reports in order to execute their duties according to set policies and processes
  
  
  

Education

Bachelor’s degree in Business Administration or equivalent is required

Experience

A minimum of 4 years of relevant experience