Coordinator Duties

Essential Duties and Responsibilities:

Operation control
Monitor Day to day FM operation
Manage FMP workorders
Managing the contracted vendors
Provide direction to housekeepers / office Boys
Plan and manage the PPM / Emergency maintenance
Establish relationships with client Site Leads, Area and Regional FM managers, business

partners such as EHS leads, IT to establish trust and credibility in the delivery of IFM services

Ensure CBRE (or client) SOPs are followed in work delivery to uphold quality
Support IFM and Honeywell projects whenever required
Weekly conduct 6s audit / inspection
Complete monthly e-learnings/trainings
Attending account Team/Zoom meetings & trainings
Other Facilities ad-hoc tasks that may be assigned
Productivity
Raising CBRE vendor POs & tracking via PO tracker
Monthly client billing and verifying GL costs against PO tracker
Budget management to ensure no overspend for site
Support in monitoring & tracking of HON invoices / payments
Support in Honeywell Compass PR creation for Facilities whenever required
Monthly conduct Building Steward audit / inspection
Sourcing quotations for any out-of-scope requirement
Preparing / take the ownership of client monthly report
QHSE & Compliance
Weekly / Monthly HSE inspection
Reporting of min of 1 hazard/near miss per month in the QHSE portal
Ensure QHSE logbooks are implemented and maintained
Attendance on monthly QHSE Network call
Follow all HSE requirements that are defined on work instructions or communicated in

training

Job Qualifications

BA or BSc. degree
Very good English language
Good communication and interpersonal skills
Dedicated and keen to learn & develop
Dependable & punctual
Time management
Budget management
Vendor management
Microsoft packages including Outlook, webmail, word, excel – intermediate user level
Confident communicating and working with local client stakeholders
QHSE awareness
Previous facilities management experience is desirable

Facilities Coordinator