Financial and Administrative Officer

• Assist and support the Project coordinator to ensure the financial management of the EU-funding flows and carry out the following tasks: registration of inbound and outbound flows, the accounting and payment of expenditure, financial monitoring of expenditure trends and reporting, currency movements, balance sheets and contract registration, in the dedicated accounting system(s) and elaborates related reports.
• Initiate expenditure execution operations with regards to contracts.
• Support in the financial monitoring of grants and verifies the partner financial statements.
• Contribute to the expenditure reports and prepares the requests for payment.
• Entry of financial data in AICS e-accounting system.
• Assistance in budget control, verification and reporting.
• Assisting in verifying in the process of implementation of European procedures and their harmonization with local regulations.
• Support in providing all documents and necessary information during the auditing period.
  
  

Draft Administrative orders for commencement of Tasks whenever applicable.

• Revise all invoices and financial reports related to the implementation of the activities of the Project and prepare the necessary documents for payment.
• Prepare the monthly payments of the Project including employees and other expenses, submitting the cashbook and supporting documents to update SIGOV.
• Support in the preparation of the ToRs and forms for launching of vacancy announcements for the local personnel of the EU-Delegated Projects and evaluation of received applications.
• Liaise with AICS Administrative team ensuring compliance with the newly introduced guidelines and regulations on transparency matters, and the proper application of procurement practices.
• Participate during the evaluation process of tenders.
• Perform other duties as required per the Office needs.
  
  

Requirements

• 1 Education background
  
  

Bachelor’s University degree in Accounting, Finance, Business Administration, Procurement or similar field of studies. Other degrees will be considered when matched with highly qualified professional experience in the sector of intervention.

• 2 Language skills
• Arabic native speaker.
• English both written and spoken (C1 European level).
• Experiences and competences
• Minimum 5 years of relevant professional experience (post-graduation) in the field of administrative/financial/procurement sectors in the framework of development projects.
• Experience in procurement, budgeting, planning and reporting on international funded projects of at least 5 years.
• Excellent command of English both written and spoken C1 European level.
• Proficient in using computers including Microsoft programs, spreadsheet, Email (outlook)
  
  

4.1 Preferred Requirements

• Post-graduate diplomas (University Master, PhD or other Higher Education Courses recognized in the sector of interest) additional to the minimum requirements indicated in point 3.1 above;
• Previous working experience at the Directorate General for Development Cooperation and/or the Agency Italian for Development Cooperation;
• Previous experience managing EU-funded projects, grant and tender processes, and knowledge of rules, regulations and procedures in use by the EU (e.g. reporting obligations; PRAG);