Logistics Coordinator

Job Description

Wood is recruiting for a Logistics Coordinator to be based in Dubai.

• The Logistics Coordinator will be responsible for carrying out all activity per Wood Supply Chain Code of Conduct, ensuring all statutory and legal requirements and applicable processes and procedures are complied with and all documents are filed accurately and fully auditable
• Responsible for supporting the objectives of the Health, Safety, Security, Environmental and Quality Policy and Information Security Management Policy by adhering to applicable Procedures and Work Instructions while fulfilling duties
• Understands and lives Wood's vision, values, and behaviors
• Understands and works with the Wood Financial Management Framework
• Allocation, control, issue, and marshaling of materials between different work locations and suppliers per project requirements and schedule/vessel sailings
• Production of shipping documents for all materials movements
• Timely updating procurement systems with goods receipts/manifests/shipping documentation
• Management of Freight Forwarding and Import/Export and Customs control activities
• Be aware of and comply with the Shipping Execution Procedures
• Be aware of the requirements of Licensors', Clients’, and Global Execution Centre Secrecy Agreements
• Become acquainted with the relevant specifications, terms, conditions, schedules, and procedures pertaining to the Project, including Shipping information developed in the relevant Proposal
• Prepare and issue the specific Project Shipping Procedures as directed by the Project Procurement Manager and/or Project Manager
  
  

Responsibilities

• Prepare and issue Purchase Order Attachments related to shipping requirements as required by the project
• Ensure that lines of communication for the Project are established between the Shipping Team, Project Manager, Engineering, Procurement, Accounts, and Construction as required by the project shipping scope
• Review the Computerised Tracking System to reflect the requirements for recording each stage of the shipping operation
• In conjunction with the Project Procurement Manager / Manager-Purchasing / Sr. Manager --Procurement, negotiate with Freight Forwarders for freight rates and get reductions for the project and circulate the resultant rates to all interested parties, whenever required. Maintain a register of changes in freight rates and surcharges and circulate the same, as necessary
• If required, carry out a detailed shipping survey including route availability from port to Site, selection of import agent, meetings with Customs authorities, Transport authorities, and Treasury authorities, to establish all requirements in the country of destination, and the possibility of establishing bonded areas at Site
• For out-of-gauge loads, receive Expediting Reports from the Procurement Group and make Shipping arrangements accordingly
  
  

Qualifications

• Monitor shipping man-hour expenditure on assigned projects and take action to ensure budgets are met
• Receive Discrepancy Reports and process claims against suppliers for faulty or short packing or against Shipping or Airline companies, carriers, and Insurance Companies
• Investigate all requirements in the country of destination for the importation of project materials, temporary import of construction equipment, and personal effects, and supply this information both at the proposal and project stages to all interested parties, keeping this information updated after the project award
• Maintain and file shipping documentation for information and auditing purposes
• Ensure all Supply Chain activities are carried out per the project execution plan/schedule and/or contracting strategy, within approved budgets, and in line with project processes and procedures
• Update the Project / Procurement Status Report (PSR) in line with project/client required on-site dates and current / estimated lead and delivery times, notifying of any delays to supply chain management
• All other tasks as reasonably requested by line management
  
  

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.