Administrative Assistant

JOB TITLE: Administrative Assistant

DEPARTMENT: Centre of Excellence

REPORTING TO: COE Director MEA

ADDITIONAL INFO: Should be based in Egypt

PURPOSE OF POSITION:

The administrative Assistant duties and responsibilities include providing administrative support to ensure efficient

operation of the office. Supports managers and employees through a variety of tasks related to organization and

communication. Responsible for confidential and time sensitive material. Manages the office operations and order to

ensure smooth Familiar with a variety of the company practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed

accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and

accomplish goals and a wide degree of creativity and latitude is expected.

Key Responsibilities

• Answer and direct phone calls
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Develop and maintain a filing system for office orders and invoices
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs;
  
  

maintaining equipment inventories; evaluating new equipment and techniques

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements for senior managers
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Facilitate travel arrangements for business travel i.e flights, accommodation and visa application
• Cover the reception desk when required
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
  
  

POSITION RELATIONSHIPS

• Office staff
• Other OpCo’s visiting the office
• Building management
• Suppliers
• Customers
  
  

Personal Qualifications & Experience

Education/

achievements

• High school diploma or equivalent;
  
  

college degree preferred

Experience/

Knowledge

• Proven admin or assistant
  
  

experience

• Knowledge of office management
  
  

systems and procedures

• Excellent time management skills
  
  

and ability to multi-task and prioritize

work

to detail and problem

solving skills

• Excellent written and verbal
  
  

communication skills

• Strong organizational and planning
  
  

skills

• Proficient in MS Office
  
  

Specific Skills

• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Communication
• Attention to Detail
• Accuracy
• Multitask
• Teamwork
• Discretion and Judgment
  
  

Gilbarco Veeder-Root represents the leading brands of solutions and technologies that provide convenience, control, and environmental integrity for retail fueling and adjacent markets. In 2002, the Gilbarco and Veeder-Root companies combined into one marketing brand, with distinctive and complementary business lines, services, and sales capabilities. Veeder-Root is the world's leading supplier of automatic tank gauging and fuel management systems and one of the few companies in the industry to design, manufacture and service its own products; supplying and integrating the broadest range of new and proven technologies to reduce cost of ownership, enhance environmental integrity, and improve performance and profitability for petroleum marketers and commercial fueling enterprises worldwide.

Vontier is a $3B global industrial technology company focused on smarter transportation and mobility. Our five operating companies—Gilbarco Veeder-Root, Global Traffic Technologies, Teletrac Navman, Matco Tools, and Hennessy Industries—are united by a powerful purpose: mobilizing the future to create a better world. Our portfolio of trusted brands includes market-leading expertise in mobility technologies, retail and commercial fueling, fleet management, telematics, vehicle diagnostics and repair, and smart cities. Vontier’s pioneering solutions advance safety, security, efficiency, and environmental compliance worldwide.

Energized by our shared purpose and values, we have a strong culture shaped by a deep organization-wide commitment to inclusion, diversity, and equity (ID&E) and corporate responsibility. Eight vibrant global employee resource groups serve as powerful focal points for connection, community, and advocacy, and we actively support community causes through Vontier Cares. We offer flexible remote and in-person, open-space work options.

The Vontier Business System (VBS), our engine for success and our competitive advantage, powers every aspect of our business performance through a continuous improvement mindset. As we look to the future, we will continue to evolve VBS to prepare our teams for new challenges and opportunities, and to stay on the forefront of changing technologies through fast iteration and focused experimentation. To learn more about us visit: www.vontier.com