Senior Company Secretarial Administrator

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TMF Group

TMF Group is the leading provider of critical compliance and administrative services. We serve corporations, fund managers, financial institutions and private clients operating, expanding, and investing in multiple jurisdictions.

We work hand in hand with global advisors and lawyers, supporting their clients with dedicated local expertise covering 85 jurisdictions from 120 wholly-owned offices.

Job Responsibilities

• Incorporating companies in all free zones and jurisdictions under the Ministry of Economy in UAE (Free Zone Establishment, LLC, IBC, Sole Establishment, Branch Incorporation, Subsidiary, etc.)
• Renewing licenses of companies incorporated by the company, as well as new customers who require such services from the company.
• Preparing and managing the client account opening documentation and forms, registers, and other relevant company files, and reporting to management.
• Liaising on a daily basis with relevant authorities including but not limited to Government and Free Zone Authorities, Ministerial Departments, Free Zone Customer Services, Agencies, Law Firms, Courts, Public Notaries, Consulates, Embassies, Customs Authorities, Typing Centers, Chambers, Municipalities, Translators, and other 3rd parties.
• Liaising on a daily basis with local and international clients and internally with the company's PRO and Accounts functions (or external functions such as courier, typing center, local sponsor, etc.) for managing the operational and administrative requirements of the incorporation process or other services provided to clients.
• Proposing applicable alternatives that suit their purpose of incorporating their company.
• Offering and promoting company services to potential clients and maintaining a professional relationship with them, as well as with business partners, solution service providers, and associates in the UAE, Middle East, Europe, and other locations.
• Managing the key relationships with key clients and developing them further.
• Following up and coordinating post-setup services such as corporate bank account opening, accounting, bookkeeping, financial auditing, monthly services, immigration and visa (tourist, visit, employment, residence) related services, office administration services, document clearing and attestation services, and so on.
• Conducting due diligence on new and existing clients as/when required.
• Creating and administering multiple accounts at the Authority and/or Governmental organizations’ online portals and electronic systems and applications.
• Creating an account for all clients who obtain the company's services.
• Maintaining the validity of the accounts and information recorded, as well as the security of the private and confidential information of the clients available to the company.
• Developing a competency and understanding of the rules, regulations, and practices applicable in the UAE related to the tasks and responsibilities undertaken.
• Maintaining an up-to-date and complete hard copy and soft copy of all documents related to tasks daily and support operational and archival purposes.
  
  

About You

Ideally, you are meeting following hiring criteria:

• Experience in transactions and annual compliance is a preference
• DIFC knowledge is a must
• Resourceful, independent and strong problem-solving abilities;
• Minimum 3 years of Relevant work experience in the UAE.
• Excellent command of English (both verbal and written)
• Excellent communication and interpersonal skills
  

What’s in it for you?

• AED 4000 air ticket allowance provided after 12 months of service is completed;
• Tier 1 insurance covered with wellness;
• Team building and CSR activities at least twice in a year;
• Fruits and snacks days in the office;
• Work from home option (2 days per week);
• Continuous development that is supported and encouraged through global learning opportunities from the TMF Business Academy and a strong culture of feedback;
• By joining us, you will be part of a truly diverse, global business and benefit from the many advantages that brings. You’ll experience cross-border collaboration, stimulating client work and exciting challenges