Budget and Forecasting

Help develop a budget at the pre-qualification stage;
Monitor actual vs budget variances throughout the grant under the supervision of the Admin Manager;
Identify and discuss any deviations from the original budget with the project and admin manager in compliance with EU PRAG;
Prepare project forecasts, analyze variances, and discuss findings with the project and admin manager.

Grant Accounting Records

Monitor cash flow throughout the project;
Initiate and record drawdowns according to the schedule planned with the Admin Manager;
Prepare and post all journal entries, adjustments, etc., and ensure proper coding;
Generate and analyze monthly financial reports, investigate and resolve discrepancies;
Other financial reporting (i.e. Bank reconciliations, Petty Cash reconciliation, one-time requests, VAT, etc.) according to the schedule planned with the Admin Manager;
Timely submission of monthly financial reports and back-up documentation to the Project and Admin Manager;
Address Admin Manager inquiries related to the monthly activity;
Prepare any local Management Accounting reports and provide commentary and local duties, as long as "segregation of duties" is maintained.

Internal Controls

Ensure project expenditures comply with grant regulations/objectives, local laws, etc.
Strengthen internal controls – i.e., procedures/documentation such as timesheets, valid receipts, timely reporting of expenses, segregation of duties, creating alternate control if needed, etc.
Filing and storage of backup documentation (hard and soft copies).

Supporting Functions/duties (Communication, Availability, Skills)

Availability when quarterly grant reports are due (in the event of questions or need of additional information);
Participate in project meetings as and when required;
Support the Admin Manager in the month-end and year-end routine;
Assist with year-end accounts preparation and any internal/external audits;
Gain proficiency with the new accounting system;
Work with the admin manager to prepare, finalize, and administer sub-agreements, tender documents, contracts, MOUs and other related project agreements.

Requirements

University degree in business administration, accounting, economics, or other relevant field;
Between 3 and 5 years of proven experience working on donor-funded education and/or development programs, with substantial expertise in EU contracts and financial management;
Excellent financial management and administrative skills, including mastery of relevant software.
Expertise in the financial, regulatory, and contracting aspects of EU PRAG;
Excellent oral, written, and presentation skills in English;
Ability to multi-task and to delegate, as appropriate;
Clear interpersonal communication skills;
Ability to work effectively with the project technical team on project finance and administration issues and tasks.

Accountant