Office and Administrative Manager (Dubai)

Reporting: CEO, CFO, Head of P&C

Job Scope

As the Office and Administrative Manager, you will be responsible for managing office operations, supporting onboarding processes, and providing personal assistance to the CFO and CEO. This role requires a professional who can handle multiple tasks efficiently and is capable of working independently in a fast-paced environment.

Key Responsibilities

Office Management

• Oversee daily office operations to ensure a smooth functioning work environment in our Dubai Office.
• Manage office supplies inventory and place orders as needed.
• Coordinate maintenance and repairs for office equipment and facilities.
• Ensure compliance with health and safety regulations.
• Organize and schedule meetings, appointments, and travel arrangements.

Onboarding and IT Support

• Prepare and provide laptops and other necessary equipment to new joiners.
• Assist with local onboarding needs, including setting up workstations and conducting office tours.
• Collaborate with HR to ensure a seamless onboarding experience for new employees.

Personal Assistance

• Provide personal assistance to the CFO and CEO, in liaison with the Executive Assistant, for managing their calendars, scheduling meetings, coordinating travel arrangements and any other office needs.
• Handle confidential and sensitive information with discretion.
• Assist in preparing reports, presentations, and other documents as and when required.

Public Relations Officer (PRO) Duties

• Liaise with government and other regulatory bodies to ensure compliance with legal and regulatory requirements.
• Manage visa applications, renewals, and cancellations for employees and new candidates in Dubai/UAE.
• Handle company documentation and ensure all records are up-to-date and filed appropriately.
• Stay updated on local laws and regulations affecting the business and employees.