Office Coordinator

The Office Coordinator will be in charge of managing and overseeing logistics relating to office management, including managing suppliers, planning office and company events, managing data and supporting with recruitment and on-boarding of newcomers.

Responsibilities

• Identify new suppliers, lead negotiations and resolve issues with authorized suppliers 
• Manage the procurement of supplies through suppliers' identification, specifications review and timely procurement of the requested items 
• Supervise the messengers, office runners and drivers ensuring the resolution of any issues that might arise 
• Manage all IT-related activities including, but not limited to back-up and resolution of IT problems while ensuring efficient operations at optimized costs 
• Participate in company recruitment activities through screening candidates for open vacancies, interview slotting, ensuring relevant databases are regularly updated 
• Conduct research, compile data and prepare documents for presentation.  
• Coordinate the office induction process for all new employees ensuring their orientation on all office-related aspects that contribute to their smooth integration 
• Manage the organization and coordination of all company events  
• Manage all company subscriptions whether online, paper, special interest groups etc. ensuring on-time renewal of subscriptions 
• Check company central email and direct emails to the relevant people 
• Renew all company maintenance contracts ensuring optimal services and pricing 
• Propose enhancements and upgrades to existing processes and systems 
• Provide back-up and support to the Staff Assistant in tasks when needed (handling phone calls, media monitoring, receiving guests and filing) 
• Support CID personnel in tasks related to internal and external projects, such as typing of English and Arabic documents, PowerPoint presentations, data entry, events preparation, ushering, proof-reading and editing of documents and translation

Qualifications

• Proficient with Microsoft Office applications (mainly Word, Excel, PPT and Access) 
• Able to design and develop presentations as needed 
• Excellent people and communication skills  
• Excellent command of spoken and written English and Arabic 
• Able to work in an organized, efficient and effective manner 
• Good negotiation skills 
• Able to effectively manage procurement processes  
• Able to lead teams and multitask 
• Good understanding of corporate operations and service lines