HR Advisor

Greenfield International School is currently looking for an experienced and highly competent HR Advisor to join their award-winning IB World School in Dubai.

Job Purpose:

To provide an effective, efficient and empathetic people-related HR support function in the school, and to be the key point of contact for new, current, and exiting staff in relation to all employment matters. To provide expert advice and guidance to School Leadership on managing HR issues.

Key Accountabilities:

• Be the primary point of contact for all school staff on HR issues, including (but not limited to); contracts, employment terms and conditions, payroll, housing, HR policies, leave and entitlements.
• Manage the Onboarding process for all incoming staff, including pre-employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE, liaising with IT for relevant systems/email set-up and processing staff ID cards.
• Coordinate new starter inductions in school for all new staff – teaching and non-teaching, and ensure communication takes place pre-employment.
• Coordinate visa, work permit and KHDA/ADEC applications, renewals and cancellations, and related processing for new staff, ensuring they are aware of the requirements, and avoiding fines or penalties for non-compliance. Responsible for compliance and ensuring all staff have valid contracts, passports, visas, EIDs etc tracked through HRMS system.
• Ensure the school’s recruitment activity is in line with the staffing budget headcount and Company Recruitment Policy, and work closely alongside the CO Recruitment Manager. Arrange interviews and track candidates for teaching roles and provide regular updates to CO and Principal. Source and shortlist candidates for non-teaching role as required.
• Create and issue offer letters, contracts, contract renewals and amendments and associated documentation in line with company-wide terms and conditions and policies.
• Coordinate the school’s probationary, performance review and appraisal cycles to support school leadership in achieving a high-performance culture, and advice School Leaders on correct adherence, timelines and expectations.
• Source School Doctors and Nurses as required, ensuring the school is compliant in the licenses and insurances obtained for these staff. Liaise with DHA/HAAD to obtain Occupational Health cards for School Doctors and Nurses.
• Manage Life and Health Insurance applications, renewals, cancellations and associated management for all school staff in line with processes and guidance from Central Office HR
• Conduct pre-employment due diligence checks for all staff in accordance with the Recruitment Policy and Child Protection Guidance, including references and suitability/police clearances and ensuring appropriate follow-up based on the results.
• Management and reporting of staff time and attendance, including managing the time and attendance systems and escalation of leave and attendance issues to School Leadership
• Support School Leaders with investigations and disciplinary management of staff, ensuring accurate records of cases are kept within confidential staff files.
• Responsible for issuing NOCs, and other relevant staff letters (e.g. Bank, Government, Immigration etc.).
• Professional development – monitor, book and track PD for school staff and provide reports as requested by the Heads of School, Principal and Central Office HR.
• HR KPIs - collate people metrics based on HR KPI requirements and provide reports as required by Central Office, including but not limited to absence, turnover, PD, recruitment activity, disciplinary and performance organization.
• Keep the school’s organisation chart up to date and ensure that Central Office are aware of any changes.
• Process exiting staff as leavers and ensure all associated exit procedures are completed, including calculations of full and final settlements, visa cancellations and Housing procedures.
• Maintain up to date confidential employment records and staff files on site at school.
• Maintaining HR / employee information systems, both hard copy files and electronically through HRMS, ensuring records are accurate and up to date with all key employment documentation uploaded on HRMS. Generate reports through HRMS as requested by School Leaders of Central Office.
• Coordinate Teacher Licensing, and documentation and track staff progress through the Licensing process in line with guidance from the Regulator and Central Office, liaising with School Leaders and Central Education Department as needed.
• Participate in company-wide HR meetings in order to share knowledge, best practice and to ensure consistency within group standards. Provide support to other HR Advisors as required.

Person Specification:

Education: Bachelor’s Degree, recognised HR Qualification and/or professional accreditation preferred

Experience: At least 3 years’ experience in a supportive HR role, understanding of UAE Labour Law preferred but not essential. Knowledge of HRMS is an advantage.

Competencies:

• Accuracy and attention to detail
• Competent using IT systems, including Microsoft Word/Excel/Outlook, and ideally HRMS
• Strong organisational and prioritisation skills
• Diplomatic and empathetic; able to deal with sensitive, personal information and issues in a confidential and supportive manner
• Able to provide high quality and reliable support and guidance
• Ability to keep abreast of changes in the law or company policy

Attributes:

• Strong communication skills
• Proactive
• Solutions focused
• Empathetic
• Organised

If you are interested in applying for this position, please click apply and register to our careers website.

Greenfield International School

Greenfield international School (GIS), founded in 2007, is an International Baccalaureate (IB) World Continuum School, welcoming students aged two years (Rising 3’s) to 18 years (Grade 12). GIS were winners of the Schools Compared Top Schools Awards for 'Best International Baccalaureate Curriculum School in the UAE 2021-22'. GIS is committed to building a truly world-class IB Continuum School, offering all four IB programmes, including the Career-related Programme (IBCP), recognized for its strong academic ethos and excellent quality of teaching and learning. We embrace our international and cultural diversity and strong sense of community. At Greenfield International School we foster an enduring passion for learning and empower each individual to become a balanced, caring global citizen.

At GIS we are recognised for rigour and excellent quality of teaching and learning. We embrace our international and cultural diversity and strong sense of community.

Our facilities include: an auditorium, six lane, shaded competitive Swimming Pool, shaded Learning Pool, two large Sports Fields, fully equipped Gymnasium, Tennis Courts, two Libraries, Art Studios, Food Technology Laboratory, Music Rooms, shaded KG Play Areas, Science Laboratories, Design and Technology Workshops, ICT Laboratories, Dance and Drama Studio, two Cafeterias, spacious and modern Classrooms, indoor and outdoor Play Areas.

About Taaleem

Taaleem is one of the largest, most respected education providers in the United Arab Emirates and the only publicly listed Education Provider in the UAE. Taaleem (which means ‘education’ in Arabic’) was established in 2004 and now has over 27,000 students attending our diverse portfolio of private international and public-private partnership schools across the UAE.

Taaleem is also one of the Middle East’s leading IB workshop providers for PYP, MYP, DP and IBCP. We began training in 2009 and have enrolled over 7000 participants to date.

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.