Executive Assistant

Hotel

The Lana - Dorchester Collection

Division & Department

Administrative & General - Executive Office

Job Title

Executive Assistant

Contract Type

Permanent

Status

Full time

Position Overview

We are not just a collection of hotels, but instead a talented community. A family with a shared passion and commitment to, unapologetically, love and breathe who we are every day. An eclectic grouping who really care about each other and our guests; where belonging transcends all else. We do this with a backdrop of extraordinary hotels, steeped in history, glamour and stories, which provide the perfect stage for our people – our Legends – to live our vision –Treasured by Guests, Cherished by Employees, Celebrated Worldwide.

Diversity and Inclusion at Dorchester Collection are core beliefs of our We Care philosophy. The basis of We Care is to create an environment where all of our employees feel valued and respected, allowing positive engagement to prosper. We continually strive to build and nurture a culture where inclusivity is part of our DNA, reflected by our core values of Passion, Personality, Respect, Working Together and Creativity. When submitting your application, please let us know if you require any special accommodations during the interview process.

We care about your career and are known for having the absolute best people in the industry. When you join us as a Executive Assistant you start a unique opportunity to become celebrated as the very best in your field. You’ll learn not only from your fellow Legends, but also through our award-winning learning academy, so that you can achieve the highest standards of craft, service, and leadership and become a legend in your own story.

What you'll get

As a Executive Assistant at The Lana Hotel here are just some of the great benefits you will receive:

• Competitive Salary Package
• World-class Development Opportunities
• Complimentary stays with breakfast included in our sister Dorchester Collection hotels
• 50% off at bars and restaurants within all of our sister Dorchester Collection hotels
• Meals on Duty
• Private Medical Insurance
• Life Insurance
• Annual Flight Allowance
• Company Accommodation
• Company provided transportation to and from work
• Uniform provided by the Company with complimentary laundry
• Service Charge
  
  

What you'll do

You’ll love what you do and take pride in delighting our guests:

• Your role will involve the preparation of online responses for our esteemed guests, to ensure our guests receive nothing but the best experience.
• You’ll also be responsible for coordinating and scheduling meetings, appointments, and events for the General Manager; and reschedule or cancel appointments as necessary, prioritizing urgent matters.
• Act as the primary point of contact between the General Manager and senior executives
• Prepare and circulate communications, reports, and presentations on behalf of the General Manager
• Organize and coordinate executive meetings, including preparing agendas and taking meeting minutes.
• Plan and book travel arrangements for the General Manager, including flights, accommodation and transportation and prepare detailed itineraries and travel documents as needed.
• Handle confidential information with discretion
• Assist in the planning and execution of special projects and initiatives
• Collaborate with various departments to gather information and support project objectives
• Our values of, Passion, Personality, Respect, Working Together and Creativity guide us each and every day. As a Personal Assistant you’ll have the opportunity to bring these to life and continue to create our legacy.
  
  

The items shared are the essence of a day in the life of a Executive Assistant but we’ll make sure you are provided with specifics on how we care for our hotel.

What you'll bring

• You’ll bring your unique personality and passion to the role and the team.
• You have a talent for interacting with people at all levels in a positive and professional way
• Proven experience as a executive assistant or similar role
• Excellent organizational and time management skills
• Outstanding verbal and written communication skills
• Ability to multitask and prioritize daily workload
• Strong problem- solving skills and resourcefulness
• High level of professionalism and self-motivation
• Proficiency in MS Office and familiarity with office gadgets and applications ( e.g. e-calendars etc.)
• Communication is what keeps our departments running perfectly. You have great communication skills with a strong customer service ethic.E
• English is the primary language used in our hotel. You can comfortably communicate in this language. Any additional languages are welcomed, however not mandatory.
  
  

Position location

Job Location

United Arab Emirates

Location

Dubai