Facilities Coordinator & Receptionist (Outsourced)

Job Description:

Visitors’ Management:

• Greeting all visitors, clients, and employees in a friendly and professional manner upon their arrival at the office. Providing them with necessary information and ensuring their needs are addressed promptly.
• Implementing Dawn raid procedures to ensure the safety and security of employees and visitors.

Couriers Management:

• Receiving and distributing incoming mail, packages, and deliveries as well as organizing the outgoing mail and coordinating courier services when needed.
• Responsible for DHL account management including Payments, delivery etc...

Administrative Support:

• Providing administrative support to Asset Management department, including data entry, PO creations, ISO documents filing and scanning documents.
• Assisting with the preparation of reports, presentations, and other materials as requested.

Scheduling and Meeting rooms Coordination:

• Assisting in scheduling appointments and meetings.
• Maintaining meeting rooms schedule and ensure it aligns with the organization's priorities.
• Maintaining readiness of all meeting rooms.

Facilities:

• Monitoring and maintaining the cleanliness and tidiness of the reception area, ensuring it reflects the professionalism and brand image of Mercedes-Benz.
• Coordinating with office boys for any repairs or maintenance requirements.
• Maintaining stock of office stationery, and keeping track of supplies.
• Assisting in other duties as needed and directed.

Qualifications:

• Bachelor’s degree in Business Administration/General Management
• 2+ years of experience as a receptionist or in a customer service role
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Attention to detail and a high level of professionalism.
• Ability to remain calm and composed in fast-paced environments.
• Fluency in English and Arabic is required.