وصف الوظيفة
Job Description:
Visitors’ Management:
- Greeting all visitors, clients, and employees in a friendly and professional manner upon their arrival at the office. Providing them with necessary information and ensuring their needs are addressed promptly.
- Implementing Dawn raid procedures to ensure the safety and security of employees and visitors.
Couriers Management:
- Receiving and distributing incoming mail, packages, and deliveries as well as organizing the outgoing mail and coordinating courier services when needed.
- Responsible for DHL account management including Payments, delivery etc...
Administrative Support:
- Providing administrative support to Asset Management department, including data entry, PO creations, ISO documents filing and scanning documents.
- Assisting with the preparation of reports, presentations, and other materials as requested.
Scheduling and Meeting rooms Coordination:
- Assisting in scheduling appointments and meetings.
- Maintaining meeting rooms schedule and ensure it aligns with the organization's priorities.
- Maintaining readiness of all meeting rooms.
Facilities:
- Monitoring and maintaining the cleanliness and tidiness of the reception area, ensuring it reflects the professionalism and brand image of Mercedes-Benz.
- Coordinating with office boys for any repairs or maintenance requirements.
- Maintaining stock of office stationery, and keeping track of supplies.
- Assisting in other duties as needed and directed.
Qualifications:
- Bachelor’s degree in Business Administration/General Management
- 2+ years of experience as a receptionist or in a customer service role
- Excellent interpersonal and communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Attention to detail and a high level of professionalism.
- Ability to remain calm and composed in fast-paced environments.
- Fluency in English and Arabic is required.