Administration Assistant

About EARTH

Founded in 2009 EARTH is a leading facilitator of state-of-the-art Engineering, Technology Integration, Manufacturing, Maintenance and Project Management. Basically, EARTH is a trading company under the Trading Mission Support (T& Cluster of EDGE Group We are driven by a team of approx. 150 employees including former military personnel, who come with an in depth understanding of the regional and global defense landscape. Our in-house engineering capabilities and high-level collaboration with international OEMs help us provide turnkey solutions for customers’ technological and engineering challenges. We enhance platform and system performance, initiatives, and availability through our autonomous capabilities and smart solutions. This experience, and our expertise in other advanced technologies, allow us to boost armed forces readiness and potential.

Job Title: Administration Assistant

Key Responsibilities

• Ensure the administrative functions of the Project Manager run smoothly and efficiently.
• Schedule all meetings, prepare the meeting agenda and record minutes of internal meetings conducted by the Project Manager.
• Receive enquiries on behalf of the Project Manager and co-ordinate with the concerned personnel in the EARTH departments and program/project teams to provide necessary clarifications.
• Schedule appointments for and on behalf of the Project Manager.
• Answer the telephone calls and give information to callers or direct calls to appropriate officials and place outgoing calls for the Project Manager.
• Draft, dispatch and deliver official correspondences (in English and Arabic language) while ensuring compliance to information security policy in order to maintain the confidentiality of the documents.
• Perform document management activities including document control, document classification, sorting, filling and document archiving in order to ensure compliance to quality management and information security policy.
• Raise PRs (purchase requisitions) and follow up with Procurement Section to expedite the same.
• Maintain vehicles register to record vehicle allocation status and its maintenance as per the vehicle maintenance logbook.
• Adhere to corporate processes, policies and procedures
  
  

Experience And Education

• 2 years of admin experience in public/private sector organization
• Minimum High school/ diploma in any discipline or equivalent.
• Preferable bachelor's degree in any discipline or equivalent.
• Professional certification in office administration & secretarial practice.
• Professional certification in computer course
  
  

#EARTH