Executive- Coordination & Follow up

Job Description

Executive- Coordination & Follow up

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Job Objective

Perform general administrative services for The Chairman’s Office such as travel and hospitality, logistics and transportation, mail and filing, meetings and events efficiently and cost effectively, and coordinate implementation of office procedures.

Key Responsibilities/Duties

Strategy and Planning

• Assist in the development, implementation, and update of the section related policy, procedures manual, delegation of authority, systems user manuals, and standard forms, and ensure alignment with SAI’s overall policies and procedures.
• Assist in the development, implementation, and update of the section’s strategic, budget and procurement, and operational plans, ensuring alignment with the department and sector’s strategy and objectives, and SAI’s mission and vision.
  
  

Ensure to meet individual Key Performance Indicators (KPIs) to improve efficiency and effectiveness.

Operations (with sub-headings)

• Perform general administration activities related to chairman office such as travel and hospitality, logistics and transportation, mail and filing, meetings, and events etc., as per the budget, policies, and procedures of the Authority.
• Assist in the arrangement of the Chairman’s internally and externally engagements with the related clients by scheduling meetings, preparing agendas and documentations, and coordinating with relevant stakeholders to ensure meetings are well organized.
• Create, update and maintain the internal databases for all documents and correspondence related to the Chairman’s Office for record keeping and referencing and ensure confidentiality of information.
• Assist in documenting Chairman’s meeting and direction.
• Assist in following up the directions from chairman and its executions.
• Assist in managing communication and calls of chairman office.
  
  

Draft related reports and statements including status of documents processed and cleared to keep management informed about the progress of approvals received

Talent Management and Development

• Ensure completion of required trainings and certification programs in order to keep current with job requirements and ensure continuous performance improvements.
• Obtain timely performance review assessments for midyear and annual performance review and ensure to meet the set KPIs.
• Keep current with updated information relevant to the role to ensure standard performance level is achieved.
• Contribute to knowledge dissemination/sharing to build internal capabilities of the team and maximize their effective performance.
  
  

Contribute to the development of UAE National employees in line with the objectives of the Authority and its Emiratization strategy.

Corporate

• Ensure adherence and compliance with all SAI corporate policies, procedures and guidelines (HR, IT, Procurement, Finance, Health and Safety, etc.).
• Prepare section’s related correspondence such as e-mails, memos, and letters to ensure professionalism, completeness and accuracy of information.
• Retain, document, preserve, and archive section’s related physical and electronic records in accordance with relevant policies and procedures.
• Respond any section related queries and provide required support to relevant SAI’s organizational units and employees as and when required.
• Utilize relevant technologies used within SAI in order to optimize work efficiency.
• Demonstrate compliance with SAI’s values, Code of Business Conduct and ethics at all times to support the establishment of a value driven culture within the Authority.
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
• Contribute to the preparation and submission of timely and accurate statements and reports to meet department requirements, and quality standards.
  
  

Co-operate in the implementation of the relevant health and safety legislation, policies and procedures, in the performance of duties.

General

• The level of performance should reflect the academic qualification, type of courses in the field of specialization, employee job level, and the level of productivity.
• The academic and professional certificates required and approved by SAI should be acquired within the period specified and based on the employee’s Individual Development Plan.
• Perform the task and responsibilities independently unless an approval or directive was obtained to delegate the task to other employees in case of incapability to perform the tasks and responsibilities.
• Ensure teamwork, collaboration, and dedication in performing duties.
  
  

Execute any other task and activities as per the leadership directions.

Requirements

Academic Qualifications;Diploma Degree in business administration or Relevant Field

Professional Experience;0 – 3 years of relevant experience

Language Proficiency; Proficiency in Arabic and English

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