Secretary

As a Secretary reporting to the CEO, you play a pivotal role in delivering comprehensive secretarial and administrative support to the Chief Executive Officer. Your responsibilities encompass a wide spectrum, including handling highly confidential and sensitive matters, contributing to the seamless functioning of the executive office.

Key Job Responsibilities:

• Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.
• Prioritize and review all incoming mail, forwarding it to the CEO after careful consideration.
• Take proactive measures on routine standardized correspondence, promptly informing the CEO of important matters.
• Efficiently coordinate and follow up with internal departments on behalf of the CEO to facilitate smooth operations.
• Prepare letters on behalf of the CEO, ensuring clarity and professionalism in communication.
• Maintain an organized and systematic filing system for all correspondence.
• Attend meetings, record minutes accurately, and distribute them while following up on action items.
• Manage all telephone calls and appointments for the CEO, employing effective screening and prioritization techniques.
• Establish and update a comprehensive database of contacts as needed by the CEO.
• Organize travel arrangements and coordinate external business trips on behalf of the CEO.