Company Secretary

Job Description: Board Secretary (Listed Entity Experience) - Sharjah,UAE

Position Overview:

We are seeking a highly skilled and experienced Board Secretary with a strong background in working with listed entities on either the Abu Dhabi Exchange or the Riyadh Stock Exchange. The ideal candidate will have exceptional organizational abilities, excellent communication skills, and a deep understanding of corporate governance practices in the context of listed companies. The Board Secretary will play a critical role in supporting the board of directors and ensuring compliance with relevant regulatory requirements.

Responsibilities:

1. Corporate Governance Compliance:

- Provide guidance and support to the board of directors to ensure compliance with corporate governance regulations, listing requirements, and best practices.

- Prepare and maintain board and committee charters, policies, and procedures in accordance with applicable regulations.

- Assist in the development and implementation of corporate governance frameworks and practices, including board evaluation and succession planning.

2. Board Support and Administration:

- Coordinate board and committee meetings, including scheduling, agenda preparation, and distribution of meeting materials.

- Record accurate and comprehensive minutes of board and committee meetings, highlighting key decisions, actions, and discussions.

- Monitor and follow up on board and committee action items to ensure timely completion.

- Maintain a secure and organized repository of board and committee materials, including resolutions, minutes, and official records.

3. Regulatory Compliance and Disclosure:

- Stay updated on relevant laws, regulations, and listing requirements governing listed entities on the Abu Dhabi Exchange or the Riyadh Stock Exchange.

- Assist in the preparation and filing of regulatory reports, including annual reports, financial statements, and disclosures.

- Ensure compliance with disclosure requirements, including timely and accurate submission of information to regulatory authorities and stock exchanges.

4. Shareholder Relations:

- Manage communications with shareholders, including the distribution of notices, proxies, and other relevant materials.

- Coordinate the organization and administration of annual general meetings and extraordinary general meetings.

- Facilitate the resolution of shareholder inquiries and concerns, maintaining a professional and positive relationship.

5. Board Documentation and Recordkeeping:

- Maintain an accurate and up-to-date record of board and committee documents, including resolutions, policies, and minutes.

- Ensure the safekeeping and confidentiality of board documents and records.

- Assist in the preparation and distribution of board-related communications, such as announcements, circulars, and memos.

Qualifications and Experience:

- Bachelor's degree in business administration, law, finance, or a related field.

- Spoken and Written Arabic capabilities is a must

- Proven experience as a Board Secretary or in a similar role within a listed entity on the Abu Dhabi Exchange or the Riyadh Stock Exchange.

- In-depth knowledge of corporate governance principles, regulations, and listing requirements.

- Familiarity with relevant laws, regulations, and disclosure obligations in the UAE or Saudi Arabia.

- Excellent written and verbal communication skills in English. Knowledge of Arabic is highly desirable.

- Strong organizational abilities, with exceptional attention to detail and accuracy.

- Proficient in using board management software and office productivity tools.

- Ability to maintain confidentiality, exercise discretion, and handle sensitive information.

- Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders.

If you meet the above requirements and are ready to contribute to the success of our listed entity, we encourage you to apply for the position of Board Secretary. Please include your relevant experience and specify whether you have worked with listed entities on the Abu Dhabi Exchange or the Riyadh Stock Exchange.