Administrative Assistant | College of Arts and Sciences-Psychology

The College of Arts and Sciences is seeking a highly organized and proactive Administrative Assistant to effectively support the Head of Department (HOD) of Psychology and contribute to the smooth operation of our academic department on a daily basis ensuring the success of the degree program.

Job Responsibilities

• Communicate effectively with PSY students, faculty, and staff and helps them understand academic rules/policies.
• Coordinate student advising and registration.
• Assist in scheduling classes and coordinating textbook orders.
• Assist in managing and scheduling events, including printing of promotional materials and programs and attending events.
• Answer department phone and email inquiries and act as department help desk.
• Enter requisitions and maintenance requests on the system, following up with budgetary records.
• Act as custodian of documents and records, including database and spreadsheet files.
• Conduct research and compile and type data tables and statistical reports.
• Assist in administering exams, which may be on evenings or weekends.
• Perform other related administrative functions as necessary or as directed by Supervisor.
  
  

Qualifications And Skills Required

• Bachelor's degree in a related field.
• Strong organizational skills and time management.
• Good interpersonal skills.
• Excellent communication skills in English (spoken, written and reading).
• Strong computing skills and experience.
• Interest in psychology.
• Interest in and commitment to helping build a strong department.
• Flexibility schedule to accommodate the dynamic academic calendar.
• Good knowledge of microsoft and Google programs.
• Confidence in IT and computer programming.
• Understanding of undergraduate degree programs.
• Ability to multitask and work under pressure.
• Availability to the community with an open door policy to faculty, staff, and students.
  
  

Qualifications And Skills Preferred

• Fluency in Arabic
• Bachelors degree or minor in psychology
• Relevant experience in a university/academic environment or as an administrative officer
• Experience working with students.
• Familiarity with AUS academic systems
• Familiarity with AUS technology systems
• Data analysis skills
  
  

How To Apply

• Interested applicants should fill out the form.
  
  

You will be asked to provide both an updated CV and personalized cover letter outlining your interest in and fit to the position.

• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.