Secretary / Admin Assistant

Our client primarily deals with customized eco-friendly shopping, promotional/gift and retail bags and various other eco-friendly products made of PP Non-Woven, Jute, Juco, Cotton, Canvas and Kraft Paper.

We are seeking a smart, proactive, and organized individual to join our team as a Secretary & Admin Assistant. The ideal candidate will provide comprehensive administrative support to our executives and perform basic HR administrative tasks.

• Executive Support:
• Manage executives calendars, schedule meetings, and coordinate appointments.
• Prepare and organize documents for meetings, presentations, and reports.
• Handle travel arrangements including booking flights, hotels, and transportation.
• Screen and direct phone calls and distribute correspondence.
• Maintain confidentiality and discretion in handling sensitive information.
  
• Administrative Duties:
• Perform general office duties such as ordering supplies, managing office inventory, and maintaining office equipment.
• Organize and maintain filing systems, both electronic and physical.
• Assist in the preparation and distribution of company documents and reports.
• Handle incoming and outgoing mail and courier services.
  
• HR Administrative Support:
• Assist in the recruitment process including scheduling interviews and coordinating with candidates.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Assist with onboarding new employees and organizing orientation sessions.
• Support payroll processing and maintain attendance records.
  
  
  

Qualifications:

• High School Diploma or equivalent; a degree in Business Administration or related field is a plus.
• Proven experience as a Secretary, Personal Assistant, or Administrative Assistant.
• Must be fluent in Tagalog language
• Basic HR administrative experience is preferred.:
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.
  
  
  

Location: Sheikh Zayed Road, Trade Center

Timings: Mondays to Fridays | 9am to 6pm