Facility Manager - Airline

1.   Team management

·         Manages his team (including external staff) as per applicable company rules and regulations in order to reach the objectives and purpose of the position.

·         Ensure staff wellbeing and motivation at work, evaluation, development, training cursus and badges renewal etc in order to get the best possible results of the organization.

·         Establishes with the Market Manager the best suitable organization to reach the objectives.

2.   INVESTMENTS

·         Evaluate annual investments needs for means

o   Research and collate technical information to enable best assessment of issues arising and how to deal with them to advise the AOD/Controller.

o   Work closely with all relevant parties to ensure full knowledge of their requirements and identify need for investment. Prepare a file for the investment request and submit to Market Manager, Regional Operations Manager, AOD/Controller when necessary for final approval.

·         Request capital expenditure

o   Estimate amounts necessary for each individual project and gather information for the capital expenditure request (DAI)

·         Manage tender process for local providers

·         Manage contract implementation through, for example, preparing schedules of work to ensure all parties involved are aware of the project and business is not disrupted.  Oversee the completion with relevant people to ensure the company’s best interests are upheld.

·         Ensures follow up and actual implementation of investment (transportation, delivery, works etc…)

3.   FACILITIES MANAGEMENT (warehouse and office spaces)

·         Manage AFKL Cargo buildings of the market including tenants’ office accommodation.

·         Ensures organisation of troubleshooting and maintenance of AFKL Cargo operations equipment i.e., dollies, forklifts, X-ray, Tractors, scales, etc., within authorized financial guidelines established by the Cargo Financial Controller.

·         Develop and maintain a good knowledge of the terms of the lease of the AF cargo buildings to ensure AFKL complies with its obligations.

·         Ensure on-going communication with tenants on all issues related to their accommodation and ensure that their requirements are met.

·         Monitor the efficiency of all contracted work related to the maintenance of the building.  

·         Draw on technical knowledge to trouble shoot and deal quickly with emergencies arising from the malfunctioning of the installation to minimize negative impact on AFKL and all clients’ business.

·         Ensure up to date knowledge of relevant workplace law to ensure the Company, as landlord, complies with current legislation, make proposals and take action as necessary.

·         Initiate and manage all stages of projects related to the building (e.g. renovation, refurbishment, access control, AF clients’ changes etc) from analysis of need to completion and implementation.

·         Build and maintain an effective working relationship with different parties (e.g. landlord, Airport Authority, Engineering, Airside Security departments, to anticipate and adapt to changes that might affect the running of the business, Advise AOD, Market Manager, when necessary. Also work closely with the landlord property management to ensure awareness of the development plans relating to the cargo terminal and their impact on our need of investment.

·         Follow up and ensure good implementation of the modernization project of warehouse and office spaces – be pro-active and suggest ideas. Ensure the good implementation, define new processes within the work environment and ensure smooth operations.

·         Ground equipment repair follow up and relevant accessories supply.

·         Telecom and IT installations’ connections.

4.   GENERAL PURCHASING

·         Launch purchasing action for cargo when necessary to reduce costs/improve quality.

·         Take part in the different stages of the purchasing process in coordination with all relevant parties. Carry out a needs analysis, produce specification documents, source suitable suppliers and participate in tender.  Analyse the offers received, negotiate the terms to ensure AFKL’s best interest and present the result to the AOD for final decision.  Set-up contracts and ensure they are complied with.

·         Monitor suppliers and deal with disputes to ensure AFKL’s interests are maintained. 

·         Anticipate changes in needs and take necessary action to ensure best possible service is obtained for the users.

·         Ensures documents archiving, including tenders, contracts, SLAs, on the appropriate means (currently CargoDRM) for the market. Follows contract deadlines in order not to miss any termination or renewals.

5.   Quality Security and Environment

·         Safety at work and staff wellbeing

·         Organizes Regulatory Compliance checks in all stations of the market, mainly were we have own AFKL staff, and manages related actions plans.

·         Integrates in his work the sustainable targets of the AFKLMP group

·         Leads and implements all related operational measures towards sustainability

·         Actively participates in the CSR action plan on the Market.

·         Lead certification projects in the market (ISO 14000, CEIV for example)

6.   Project management

·         Lead projects assigned to him by the Regional OPS manager or the Market manager, including, but not limited to:

o   Development of new customer service range of our warehouse

o   Development of our handling customer portfolio.

o   Integration of new customers in house.

o   Any other project requiring project management skills assigned to him/her.