Senior Administrative Officer - Innovation Center
- Dubai Careers - A Smart Dubai Initiative
- Dubai - United Arab Emirates
وصف الوظيفة
Job Description
Core Responsibilities
Administrative support to Head of Innovation Center and management
- Manage the day-to-day schedules to ensure effective time utilization and calendar efficiency.
- Provide regular summary updates to senior management on project progress, risks, issues and planning.
- Provide support in organizing and coordinating meetings with internal and external stakeholders, writing minutes of meetings and coordinating follow-up actions.
- Maintaining accurate electronic record systems and ensuring that documentation is updated and accessible.
- Drafting briefing materials (summary reports, presentations, spreadsheets) ahead of key meetings and events, conducting desk research and analysis where necessary.
- Support for administrative tasks related to course development and educational curricula, for examples updating study guides, and maintaining data within Learning Management Systems.
- Ensure the availability of office stationery and lab consumables for the department by maintaining an up-to-date inventory.
- Manage meeting room schedules and access to other facilities (e.g. company spaces, thematic labs)
- Manage approvals processes and sign-off between team members and senior management.
- Act as a point of contact with internal stakeholders across Dubai Health with innovation-related queries.
- Raise purchase requisitions within internal systems and initiate and close the procurement cycle, maintaining accurate financial records.
- Prepare periodic reports for team meetings to facilitate information sharing and decision making.
- Represent the innovation team, as required, in Taskforce teams/ project meetings and other fora – contributing effectively through presentations and discussions.
- To plan for meetings and projects, acting as an effective contact point for members, and taking responsibility for ensuring activities remain on track.
Educational Requirements
Bachelorsorequivalentinanygiven area
Experience
2to3 years
Job Category
Administration
Advertiser
Dubai Academic Health Corporation (Dubai Health)
Educational-level
Bachelor
Required Nationality
All Nationalities (Priority for UAE National)
Monthly Salary
Unspecified
Schedule-Time
Full time
Job Posting
15/07/2024
Unposting Date
22/07/2024
