Administration Assistant, Kayali
- Huda Beauty
- Dubai - United Arab Emirates
- Full-time
وصف الوظيفة
Who We Are: Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.
Our mission: To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.
Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support our Executive Assistant. This role will help ensure smooth operations and efficient communication with our founder. The Administration Assistant is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; being available and approachable to everyone.
إمتيازات الوظيفة
Our Benefits & Perks:
- Premium Medical/Dental/Vision coverage
- Employee discounts on all Huda Beauty, Wishful, and Kayali products
- Quarterly product gifting
Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.
متطلبات الوظيفة
Essential Duties and Responsibilities:
- Assist the Executive Assistant in managing the founder's calendar, scheduling appointments, and coordinating meetings
- Handle phone calls, emails, and correspondence on behalf of the Executive Assistant
- Prepare and organize documents, reports, and presentations for executive meetings
- Maintain systems and organize digital and physical documents
- Assist with travel arrangements and itinerary planning for executives
- Coordinate with various departments to gather information and complete tasks
- Work with brand and marketing to ensure that promotional items are available for activities
- Assist in planning and coordinating company events and team-building activities
- Maintain confidentiality of sensitive information
- Provide general administrative support to the Executive Assistant and founder as needed
Requirements:
- Proven experience as an Administrative Assistant or in a similar role
- Excellent organizational and time management skills
- Strong attention to detail and ability to multitask
- Strong problem-solving and decision making
- Proficiency in MS Office suite, especially Excel and PowerPoint
- Exceptional written and verbal communication skills
- Ability to work independently and as part of a team
- Discretion and confidentiality when handling sensitive information
- Knowledge of office management systems and procedures
- Ability to travel internationally
Preferred Qualifications:
- Prior experience supporting founder or executive team within beauty, cosmetics or fragrance brand
