Document Controller

Job Description

Join us in engineering a better future for our planet and its people.

AtkinsRéalis is a world-leading design, engineering and project management organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world.

We have a strong presence in the Middle East that enables us to build deep and lasting relationships with our clients. We share their goals and long-term ambitions; we're on the same journey to create places and infrastructure which will support long term sustainable development, healthy living and vibrant communities.

Support and assist regional project management teams to manage and control their documentation of customers and vendors i.e. proposals, product related issues and drawings/documents in a timely and efficient manner.

Roles And Responsibilities

• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
• Follow-up with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
• Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
• Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Copy or scan materials; organize, maintain, and safeguard files and database.
• Review and verify project documents for completeness, format, and compliance with contract requirements.
• Submit project documentation to management team for their approval and transmit approved documents to customer.
• Distribute documentation to the project team and customers for their review and comments.
• Receive, distribute, and track comments received from customers.
• Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.
• Liaise with document originators or engineer's liaison personnel to resolve discrepancies and compiles required changes to documents.
• Update changes of computerized or manual control records; release documents and notify the affected departments.
• Provide support to other departments within the framework of the project e.g. assisting flow of company info.
  
  
  

Minimum Qualification And Experience

• Graduate in any discipline preferably from the technical background
• Must have solid experience of 3-8 years of experience in Document Control in engineering, manufacturing or construction.
  
  
  

Other Skills

• Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Willing and proactiveness to work under tight deadlines and taking ownership of the tasks assigned to him or her.
• Ability to manage the document control process independently with minimum supervision.
• Ability to utilize Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management.
  
  
  

Preferred Tools

• MS Office tools: Excel, Word, PowerPoint, etc.
• Aconex, Projectwise, SharePoint, Team Centre, A-Site, EDMS
  
  
  

Why choose AtkinsRéalis.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

Thrive with us. When you join us, your wellbeing, health and safety become our top priority.

Engineering the future with digital. From design and engineering to project management, digital is fundamental to our way of working.

Champion lasting change. We build sustainability into everything we do.

Rewards And Benefits

We offer an excellent package which includes:

• A competitive salary
• 26 working days annual leave (6 day work week)
• Medical and life insurance cover.
• Company gratuity scheme.
• Discretionary bonus scheme.
• Annual flight allowance to point of origin.
• Employee Assistance Programme - 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants
  
  
  

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination. Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We Pursue This Commitment By

• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
• Complying with the relevant employment legislation and codes of practice.
• Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect.
• Ensuring that the workplace is an environment free from discrimination, harassment, victimization and bullying regardless of an individual's gender, marital status, age, race, ethnic origin, religious conviction or disablement.
• Making all decisions relating to recruitment, selection or promotion according to the employees' ability.
  
  
  

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.