Personal Assistant | Corporate Services

Job Requisition ID: 162897

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

We are currently seeking an experienced Personal Assistant professional to join our corporate Services in the capacity of Personal Assistant.

Overview Of The Role

We are seeking a highly organized and detail-oriented Personal Assistant (PA) to provide comprehensive support to our senior leaders. The ideal candidate will possess exceptional organizational skills, be comfortable in a fast-paced senior management environment and demonstrate a high level of professionalism. This role requires managing multiple tasks efficiently while maintaining a positive and proactive attitude.

What You Will Do

Agenda Management:

• Coordinate and manage the daily schedules of multiple senior leaders with precision.
• Organize and schedule meetings, appointments, and events, ensuring smooth day-to-day operations.
• Prepare senior leaders for meetings, providing all necessary materials and information.
  
  

Correspondence Handling:

• Manage incoming and outgoing communications, including emails, phone calls, and letters.
• Draft, review, and edit correspondence, reports, and presentations with a keen eye for detail.
• Prioritize and respond to urgent communications promptly and efficiently.
  
  

Administrative Support:

• Create high-quality documents, reports, and presentations using Microsoft Word and PowerPoint.
• Handle travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless travel experiences.
• Support the team with onboarding new employees, including preparing orientation materials and coordinating initial training sessions.
• Manage office supplies and equipment, ensuring the office environment is organized and well-stocked.
  
  

Confidentiality and Professionalism:

• Handle sensitive information with the highest level of confidentiality and discretion.
• Maintain a professional and courteous demeanor in all interactions with internal and external stakeholders.
  
  

Required Skills To Be Successful

• Proven experience as a Personal Assistant or in a similar role, preferably supporting senior leaders in a corporate or ambassy environment.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Outstanding proficiency in Microsoft Office, particularly Word and PowerPoint.
• Excellent written and verbal communication skills in English; native English speaker is an advantage.
• Strong attention to detail and accuracy, ensuring high-quality work.
• Ability to maintain a positive attitude and work well under pressure.
• Familiarity and comfort with senior management environments.
• High level of integrity and ability to handle confidential information discreetly.
• Flexibility and adaptability to changing priorities and demands.
  
  

What Equips You For The Role

• Bachelor’s degree or equivalent work experience.
• Minimum of years of experience in a similar role.
  
  

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.