Personal Assistant to CEO

About Karcel: Karcel is a dynamic and innovative company dedicated to revolutionizing the automotive industry. Our mission is to streamline the car selling and buying process, providing exceptional service and value to our customers. We pride ourselves on our collaborative and forward-thinking work culture.

Responsibilities:

1. Administrative Support:

• Provide comprehensive administrative support to the executive.
• Organize and manage the executive’s schedule, appointments, and meetings.
• Prepare detailed reports, correspondence, and presentations.
• Maintain accurate and organized records and files.

• Organize and coordinate internal and external meetings.
• Prepare and distribute detailed meeting agendas.
• Record accurate meeting minutes and follow up on action items.

• Answer and direct phone calls professionally.
• Handle and prioritize all outgoing and incoming correspondence (emails, letters, packages, etc.).
• Act as a liaison between the executive and other employees, clients, and stakeholders.

• Plan and book comprehensive travel arrangements including flights, accommodation, and transportation.
• Prepare detailed travel itineraries and ensure all necessary documents are in order.

• Assist in various projects and tasks as assigned by the executive.
• Conduct thorough research and compile necessary information.

• Ensure the executive’s office is well-organized and stocked with necessary supplies.
• Manage office equipment and troubleshoot issues as they arise.

Qualifications:

• Education: Bachelor's degree in Business Administration, Management, or a related field preferred.
• Experience: Minimum of 3-5 years of experience as a personal assistant or in a similar role.
• Technical Skills:
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks simultaneously.
• Soft Skills:
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Problem-solving abilities and adaptability.
• Strong interpersonal skills.

Career Growth and Benefits:

• Opportunity for career advancement within a growing company.
• Access to professional development and training programs.
• Competitive salary and comprehensive health benefits.
• Flexible working hours and a supportive work environment.