Senior Document Controller

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Cairo, Egypt (Hybrid)

Job Description

• Responsible for the accurate storage and retrieval of all engineering technical records and GMP forms, certificates and paper records manage the engineering registry to allow accurate and easy retrieval of information for the engineering and capital project team.
• Ability to locate information in a timely manner and accurately is a key function of the role.
• Manage a site electronic document management system Reproduction of information into both printed and electronic format for communication to the engineering team, site team or third-party contractors Issue all transmittals to 3rd parties.
• Receive and collate of all project correspondences and communication from contractors and vendors to the Engineering and Capital Project Teams.
  
  

Responsibilities

• Responsible for implementing Data and Document Management activities within a business and project environment.
• The role requires a good administration skill and a basic understanding of document management principles and processes. Candidates must be able to consistently apply these principles across the project & business,
• The implementation of Document Management activities across projects in accordance with the Data Management Plan
• The definition of detail document management processes
• Support to the creation, review and approval of project documents and data
• The creation and maintenance of document and data registers
• The maintenance and protection of document and data repositories (hard and soft copy)
• Receipt and distribution of documents and data
• Performance of document and data record verification activities, including reviews key repositories
• Liaison with Thales Team, client and subcontractors to resolve queries
• Archiving of documents and data in accordance with the Data Management Plan
  
  

Requirements

• Minimum 5 years related experience and/or training
• Proven work experience as a Document Controller.
• Good Communication (coordination) and interpersonal skills.
• Bachelor's degree in Logistics, Commerce, or business administration
• Good command of English language, good knowledge of correct spelling, grammar and punctuation
• Hands-on experience with MS Office and MS Excel, power point, Aconex.
• Knowledge of Electronic Document Management Systems
• Experience using office equipment, like printers and scanner
• Organization skills, with an ability to stay focused on assigned tasks
• Collaborate and communicate with managers and project leaders
• Ability to work with minimum supervision and follow oral, and written instructions
• Ability to multi-task, prioritize daily workload and meet deadlines.
  
  

Preferred Skills

• Proficient typing and editing skills.
• Data organization skills.
• Attention to detail.
  
  

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail.