Manager Facilities Management

Overview

WELCOME TO SITA

SITA is the leading specialist in air transport communications and information technology. We don’t just connect the global aviation industry, we apply decades of experience and expertise to address almost every core business, operational, baggage, and passenger process in air transport. As an organization, we cover 95% of all international air travel destinations and work with over 2,800 air transport and government customers in every corner of the globe. Immerse yourself in the dynamic world of technology while embracing our collaborative, and inclusive culture.

Ready to redefine air travel? The journey starts here, with you at SITA.

About The Role & Team

As a Facilities Manager, your main responsibility is to provide ongoing management and coordination of Corporate Services functions to deliver a safe secure & suitable ''Office Working Environment'' in premises that are under under responsibility.'

What You Will Do

• Managing the Real-state portfolio under the direction of the Regional Site & Facilities Manager to optimize premises costs and space occupancy.
• Ensure that suitable facilities are always available on time and support the operational requirements of the company through efficient planning site selection and project management.
• Optimize premises costs through strict control of space requirement rental conditions occupancy costs energy & other consumption and capital expenditure.
• Plan organize and direct property management activities including planning development acquisition leasing and management of the facilities under his/her control.
• Manages all logistics and administration of the site including the management and implementation of space planning and office move requirements to optimize occupancy level.
• Keep up-to-date plans of buildings office layouts employee locations and site contents/inventories.
• Keep up-to-date facilities and financial Key Performance Indicators. And maintain facility policies and procedures for all facility operations.
• Manage and control outside suppliers' service contracts. And ensures that contractors and external facilities services that are needed to support facilities operations are procured directed and supervised efficiently.
• Represent the facilities department to local agencies governments companies and organizations.
• Participates in community and professional groups and keeps abreast of technical developments laws and regulations related to these facilities management.
• Develop implement and prepare the annual facilities budget. Plus analyzes and reviews budgetary and financial data, monitors and authorizes expenditures in accordance with established guidelines and approved budget.
• Develop and implement cost-saving measures and provides regular financial status reports and projections as required.
• Ensure that Technical and non-technical installations are maintained in conformity with company policies and standards.
• Coordinate the implementation and management of technical installations such as UPS Power Generator A/C.
• Monitor the performance of the technical installations.
• Keep up-to-date plans and technical drawings of technical installations.
• Coordinate and manage external service companies. and keep up to date with technical developments and Company requirements.
• Implement and manage Health Safety & Security by local laws and regulations.
• Set up a fire warden organization and organize building evacuation exercises regularly.
• Develop Health & Safety Policy and ensures that all Health Safety and Security procedures are well known and fully applied by all staff.
• Coordinate and conducts periodic building-wide safety inspections for compliance with all safety regulatory and operating policy requirements.
• Owns reports & handles all incidents occurring on-site and involving Health Safety & Security.
• Completes and keeps up-to-date company's internal site survey reports and centralizes all related documentation.
• Manage and control security access systems for all facilities and limited access areas.
• Ensure that customer and product/service documentation is up to date in the knowledge tool and take appropriate actions to have them updated as required.
  
  
  

Qualifications

EXPERIENCE:

• 3-5 years of experience in a facilities/real estate function in a large national or multi-national organization including 3 years of supervisory experience related to the maintenance of buildings and facilities.
• Bachelor’s degree in business administration, finance or real estate preferred.
• Ability to work under pressure and to prioritize activities.
• Sense of ownership and accountability.
• Excellent customer communication skills both verbal and written in English and other languages as required.
• Project Management experience is a must.
  
  
  

Nice To Have

• Excellent command in French language.
  
  
  

What We Offer

SITA’s workplace is all about diversity, many different countries and cultures are represented in our workforce. We collaborate in our impressive offices, embracing a hybrid work format. As part of our global benefits, we offer:

🏡 Work Flexibility: Work from home up to 2 days/week (depending on your Team's needs).

You may wish to flex your arrival time at the office, to beat the rush hours or you may want to leave the office earlier to pick up your kids from school or to go to your favourite game: We support you in being open about your needs and routine with you manager.

🌿 Employee Wellbeing: Employee Assistance Program (EAP) provided by SITA is a yearly free service for practical advice in any part of your life.

🚀 Professional Development: Unleash your potential with our training offers via Coursera!

🌎 Flex-location: Benefit for 30 working days from anywhere around the world each year!

🙌🏽 Competitive benefits according to the local market

SITA is an Equal Opportunity Employer and values a diverse workforce. In support of our Employment Equity Program, women, aboriginal people, members of visible minorities, and/or persons with disabilities are encouraged to apply and self-identify in the application process.