Team Assistant

We are seeking a highly organized and dynamic Team Assistant to join our team. The ideal candidate will be responsible for coordinating all aspects of show production, ensuring each episode runs smoothly from pre-production through post-production. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Roles & Responsibilities (but Not Limited To)

• Manage day-to-day show operations, including maintaining supplies and equipment.
• Ensure the studio, shoot location and environment is clean, organized, and welcoming.
• Organize and prepare all necessary materials and equipment for each shoot.
• Arrange travel, accommodations, and transportation for guests and team members.
• Ensure all logistical aspects, including set-up and breakdown, are managed efficiently.
• Prepare and manage hospitality for guests, including snacks and beverages.
• Serve as the main point of contact for the team and suppliers.
• Communicate schedules, changes, and updates promptly and effectively.
• Coordinate with suppliers for merchandise ordering and management.
• Assist with on-set coordination and support the director and production team as needed.
• Coordinate with the Guest Booker to ensure all necessary legal documents such as NDA’s are signed and are collected.
• Handle administrative tasks such as ordering supplies and food, expense reports.
• Provide general administrative support to the team.
• Support project management activities, including tracking progress and deadlines.
• Conduct research and compile data for reports and presentations when required.
• Handle and manage merchandise products from ordering to dispatching.
• Communicate with suppliers to ensure timely delivery and quality of merchandise.
• Maintain inventory records and manage stock levels.
  
  

What You'll Need

• Proven experience as a Administrative Assistant, Team Coordinator Coordinator, or Production Assistant, or similar role.
• A bachelor’s degree in a related field
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work extra hours or be on call when necessary.
• High level of professionalism and discretion.
  
  

You’ll Love This Job If You’re

• Not afraid to try and explore new ideas and skills
• Highly trustworthy, discreet and ethical.
• Team player. Proven team-first mentality
• Detailed and highly organized with strong sense of prioritization
• A creative and innovative thinker and planner who goes above and beyond for the love of art and craft
• Excellent in communicating
• An adrenaline junkie who loves challenges and is a very good problem-solver
• A positive and proactive person with the ability to innovate new ideas and learn new things every day
  
  

What's In It For You

We offer an opportunity to grow within the company and help you enrich your experience and learning through exposure to different assignments within your role and make a positive impact personally and professionally.

Benefits Include

• Competitive salary
• Health insurance
• Annual travel allowance
• Personal Development & Career Growth