Administrative Assistant

We are seeking a highly skilled multi-tasker with outstanding communication abilities and a positive demeanor. Ideal candidates will support management and visitors by efficiently managing office responsibilities, providing courteous and professional assistance through phone, mail, and email, making travel arrangements, and contributing to a friendly and supportive workplace atmosphere.

To excel in the role of administrative assistant, candidates should demonstrate professionalism, courtesy, and attention to detail while maintaining accuracy. They should be proactive and adaptable, ready to tackle challenges head-on. Proficiency with computers and familiarity with standard office tasks are essential, along with strong verbal and written communication skills. Above all, administrative assistants should have a genuine commitment to meeting the needs of others.

Responsibilities:

Here are the main responsibilities:

1. Efficiently answer and direct phone calls.
2. Organize and schedule appointments.
3. Plan meetings and take detailed minutes.
4. Write and distribute emails, memos, letters, faxes, and forms.
5. Assist in preparing regularly scheduled reports.
6. Develop and maintain a filing system.
7. Update and maintain office policies and procedures.
8. Order the office supplies and research new deals and suppliers.
9. Maintain contact lists.
10. Arrange travel plans and accommodations.
11. Submit and reconcile expense reports.
12. Provide general support to visitors.

Here are the qualifications and skills required:

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Knowledge and Proficient in MS Office (especially MS Excel and MS PowerPoint).
• Excellent time management skills and able to prioritize tasks effectively.
• Attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to perform multitask.