Personal Assistant to Regional CEO

ROLE PURPOSE:

To assist the Regional CEO with day-to-day business activities and carry out operational and administrative tasks to further enhance the CEO’s capability to expand, develop and manage the business efficiently and effectively.

RESPONSIBILITIES:

• Provide full executive and personal assistance to the Regional CEO and leadership team, including managing calendars and meeting schedules.
• Acting as the point of contact between the Regional CEO and internal and external parties.
• Manage personal and corporate expense reports.
• Accompany the Regional CEO/Management team to the meetings and take a dictation-notes and handle incoming and outgoing official correspondences as well as handling sensitive and confidential correspondences.
• Execute meeting Agendas, carry out the meeting minutes and follow up on action items.
• Draft, review, and edit reports, communications, and presentations.
• Arrange complex and detailed travel plans, itineraries, and agendas.
• Maintain & archive records and documents for the Regional CEO.
• Handle travel logistics, including booking flights, accommodations, and transportation.
• Screen and direct the phone calls to the Regional CEO and accurately communicate messages and information to the BU executive.
• Determine priorities, re-direct matters to the responsible executive and communicate effectively
• Develop and curate engaging, high-quality content for the Regional CEO’s social media platforms including but not limited to LinkedIn.
• Monitor and respond to comments, messages, and mentions in a timely and professional manner.
  
  

POSITION REQUIREMENTS:

• Level of Education - Bachelor’s degree (Business Admin or equivalent)
• Years of Experience - 3 years PA/EA/Admin
  
  

TECHNICAL SKILLS:

• MS Office - Advanced
• Ability to work under pressure in fast-paced environment - High
• Organizational and Time Management - High
• Excellent verbal and written communication skills - High
  
  

ASPEN COMPETENCIES:

BUSINESS:

• Foster Consumer & Customer Commitment
• Makes Good Decisions
  
  

PEOPLE:

• Communicate Effectively
• Dealing with ambiguity/Embrace change
  
  

SELF:

• Continuously Grow & Develop
• Contribute Special Expertise
  
  

KEY ATTRIBUTES:

• Prioritization and time management
• Strong interpersonal skills and the ability to build relationships
• Exceptional organizational skills
  
  

#KJ