Receptionist-TF

• Position: Receptionist
  
  
  

Experience: 4 to 5 years experience.

Qualification: Graduate in any stream.

Salary: AED. 4,500 to 5,000 + Transport + OT

KEY RESULT AREAS

• Promptly dial outgoing calls for the officials as per their request and make a note in the telephone outgoing register.
• Responsible for attending Incoming calls, assessing needs of clients and refer them to appropriate department.
• Responsible for checking and verifying the telephone bills in time and tracking personal calls.
• Prepare a monthly summary of intercom usage bills in coordination with the IT dept. and submit the same to the administrator on a monthly basis.
• Responsible for visa renewal & cancellation including the typing for medical, Occupational Health Cards and maintaining an effective record in compliance with the Labour Law and Company policy.
• Responsible for booking the Conference Room for various meetings and updating the booking chart accordingly.
• Responsible for greeting & receiving visitors, obtaining name and nature of business, and direct them to the appropriate individuals.
• Prepare courier documents with accurate receivers information and arrange for collection.
• Responsible for distribution of cheques to the suppliers in coordination with Finance Department.
• Verify courier bills department wise and forward the same for approval.
• Receive sick leave applications from the employee and update in HRMS.
• To update passport details in HRMS.
• Request to apply or delete for medical insurance cards.
• To manage activities related to resumption and to receive annual leaves.
• To prepare flash reports every month for HR Dept.
• To check timesheets of employees working inside the plant for Mainline.
• Responsible for various HR & Admin reports.
• To manage and maintain stock for stationery items by coordinating with purchase team.
  
  
  

Key Skills/ Experience / Qualifications Required

Fluent English speaker.

Excellent coordination skills, multi-tasking.

Analytical skills with exposure to advanced Excel tools and data-based systems.