HR Operations Executive (Temporary

This role will be for a 1 year contract.

Primary Duties

Handles the administrative aspect of the HR Operations Department.

Provides support in the department’s functional areas, which includes onboarding, offboarding, employee records, employee relations and benefits administration.

Key Responsibilities

Onboarding of New Joiners:

• Communicate employment and visa requirements to new joiners upon acceptance of offer.
• Collect and check all submitted documents and liaise with PRO for visa / work permit application.
• Prepare all necessary arrangements before arrival of new employee (if applicable), i.e. flight, temporary accommodation, airport pick-up.
• Initiate SAP onboarding and update the online onboarding tool upon completion of manager’s equipment requests.
• Request settling in-allowance and accommodation cheque for new employee (if applicable).
• Organize and conduct monthly Richemont Orientation.
  
  

Process for Leavers

• Communication exit process to leaving employee and schedule exit process meeting.
• Request clearance from different departments for terminated employees.
• Prepare final settlement to be signed by HR and explain to leaving employee.
• Liaise with PRO for visa cancellation or transfer. Request release of final payment once clearance is completed.
  
  

Health & Life Insurance

• Add new joiners to health and life insurance.
• Cancel health and life insurance membership of leaving employees.
• Collect requirements and add employees’ dependents to health insurance.
  
  

EOSB And Pension Payment

• Add new joiners to health and life insurance.
• Cancel health and life insurance membership of leaving employees.
• Collect requirements and add employees’ dependents to health insurance.
  
  

SAP & Reach

• Prepare new joiners file and upload file in Zurich International Online every first week of the month.
• Provide list of leavers and lump sum payment for monthly contribution file prepared by Payroll and HRIS Specialist.
• Prepare file for UAE Pension Fund payment to be sent to Finance for payment processing.
  
  

Payroll

• Prepare employee file checklist of new joiners with confirmed joining date.
• Prepare final payment for leavers.
• Capture commission payments, deductions, relocation reimbursements, loan, bank details, time in lieu, overtime, school fees, etc.
• Consolidate all documents of payroll capture and submit to Payroll & HRIS Specialist on time.
  
  

General Administrative Tasks

• Prepare requested letters. Prepare and maintain HR employee files.
• Check and process staff purchase submitted by employees.
• Update employees’ family member information in SAP.
• Send probation forms to managers to be completed for new employees.
• Respond to employees’ inquiries regarding policies, procedures and programs. Provide relocation costs to HRBPs for new joiners from outside the country.