Admin Assistant

• Managing and reporting on Petty Cash.
• PRs and SESs on SAP system.
• Undertaking listing and coding the hub’s assets.
• Undertaking event’s management and missions for the hub.
• Maintain an updated indexing log.
• Following up on RFQs, vendor registration documents.
• Maintain the RHC staff list and RHC staff birthday calendar.
• Undertaking receiving, revising, and tracking invoices and payment’s status.
• Responsible for managing the correspondences and documents using the JIRA.
• Maintain updated record and ensure continuous supply of different office consumables.
• Following up on RHC email and responsible of for incoming/ outgoing correspondence through it.
• Maintain archiving system for all the incoming and outgoing letters.
• Provide logistical support for all team’s missions.
• Preparation of informal translation when requested.
• Follow up and coordinate process with the relevant units in HQ departments or focal points involved in day-to-day tasks. Such as: Follow up on contracts in coordination with the Legal Department. Follow up on payment tickets. Follow up on Vendor Registration clearances process with FCD. Follow up on PO clearance.
• Assist the Head of Administration in the Budget.
• Undertaking vendors relation and, follow up and evaluation.
• Provide the needed support and knowledge sharing for the staff.
• Provide support in the on boarding process of the new joiners.
• Assist in planning and specifying the standards of required corporate services related to the Hub.
• Managing the Meeting room and Office car calendars.
• Handling the Business Cards issuance for the staff when requested.
• Undertaking the RHC Official Holidays List.
  
  

Requirements

High school diploma or higher education graduate

Work Experience:

A minimum of 5 years of relevant experience in administration, events management, procurement, and government relations

Languages:

Native Arabic speaker

Fluency in English