Compliance Administrator

We are looking for a talented Compliance Administrator to join the team in Derby. This is a new role in the team and your previous experience in scheduling or resource planning will be of benefit to undertake this position.

Main Duties & Responsibilities

• Responsible for the end-to-end scheduling and management of Portable Appliance Testing (PAT) including the planning of work with the Sub-Contractor, liaising with FM’s to obtain approval for attendance.
• Upload the completed documentation to various portals/sharepoints.
• Liaise with the Sub-Contractor to ensure regular catch ups take place.
• Accurately record all the information necessary for the PAT testing scheduling.
• Monitor to achieve agreed service levels to keep customers informed of the progress of any ‘ad-hoc’ PAT testing requests raised.
• Resolve or escalate any issues with the PAT testing sub-contractor if they arise.
• To develop and maintain a good understanding of the JLL Corrigo application.
• Carry out amendments to the planned maintenance schedules and asset data in JLL Corrigo (CAFM system)
• Raise Work Orders on the Corrigo system.
• Assist the Asset Manager with the administration of asset verification, asset management and associated documentation. Upload documentation to various portals/sharepoints.
• Assist the Compliance Supervisor to review and progress any engineering defects that are raised during PM inspections.
• Assist the Capital Planning Manager with associated administration tasks and attend meetings as required with Rolls-Royce or their nominated persons.
• Review any remedial actions following audits and inspections with the FM’s to assist them to progress the actions to closure. (EG: Fire Risk Assessments, Site Audits)
• To be prepared to work on any projects, and initiatives at short notice to support the changing needs of the business.
• Update sharepoint and various portals for the Asset & Compliance Team on request.
• Request purchase orders following the receipt of quotes.
• Maintain several electronic filing locations.
  
  

Qualifications & Experience

• Experience of working within a work order / scheduling / mobile resource planning / FM environment is advantageous.
• Experience of CAFM system and knowledge of PPM scheduling is an advantage.
• Able to understand and act on both verbal and written instructions/procedures.
• Computer literate in Word, Excel as a minimum
• Experience of working in a customer service environment.
• Excellent communication skills – both written and verbal – with high attention to detail
• Confident to manage own workload and understand how to prioritise your own workload.
• Ability to stay calm in a high paced environment