Reception Admin

Job Title:  

Front desk Receptionist

Main role:

Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibility:

• Greet and welcome guests as soon as they arrived
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls “If needed “
• Ensure reception area is tidy, clean and presentable, with all necessary stationery and material

(e.g. pens, forms and brochures)

• Provide basic and accurate information in-person and via phone/email
• Arranging required permits for all visitors and contractors
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travels and accommodations, and prepare vouchers
• Managing the daily requests for “Meeting & Training “rooms
• Keep updated records of office expenses and costs” If needed”
• Perform other clerical receptionist duties such as filing, photocopying, transcribing
• Record the daily attendance for the Facilities team
• Follow the Facilities team KPIs and send weekly report.

Qualifications:

•      Should have a pleasant personality.
•      Proven work experience as a Receptionist, Front Office Representative or similar role.
• Good knowledge in Microsoft Office Suite.
• Hands-on experience with office equipment (printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Good organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• High school degree.