Office and Vendor Manager (UAE National)

About Alpheya

We are a B2B WealthTech startup based in Abu Dhabi and backed by BNY Mellon (America’s oldest bank and first company to list on NYSE) and Lunate (a new $100B AUM alternative asset management firm based in Abu Dhabi, UAE). The company has raised $300M to build a state of the art wealth technology platform.

Our mission is to power and grow our clients’ Wealth franchises through differentiated experiences, financial solutions, and insights. Our digital wealth management platform- will enable banks and other financial institutions in the Middle East to grow and further penetrate affluent, HNW and UHNW investor segments.

While still leveraging the capabilities and knowledge of large organizations, our fintech is a startup with truly cross-functional and agile teams.

This is an opportunity to be part of an exciting opportunity right from its inception, as we look to build our organization, design, and build the product and go-live with the first client in the next 12 months.

For more information, please visit  www.alpheya.com

Role description and responsibilities

We are seeking a highly organized and detail-oriented Office and Vendor Manager to oversee the daily operations of our office and manage our vendor relationships. This role is pivotal in ensuring smooth operations and supporting the overall efficiency of our company.

Office Management:

• Manage office supplies and related vendors, including stationary, pantry, cleaning services, and building management
• Ensure the office environment is well-maintained, organized, and conducive to a productive work atmosphere
• Monitor inventory levels and place orders for supplies as needed, ensuring cost-effective procurement

Vendor Management:

• Oversee the end-to-end management of vendor relationships, including contract negotiation, invoice validation, and vendor KYC compliance
• Maintain a database of all vendors and ensure timely renewal of contracts and agreements

PRO and Related Activities:

• Handle visa applications and related processes, liaising with government agencies and service providers (e.g. document attestations, pension registration)
• Coordinate with HR department to facilitate employee work permits, renewals, and other necessary documentation

Travel Coordination:

• Manage travel arrangements for employees, including flight bookings, accommodations, and transportation
• Develop and maintain a relationship with Dnata or other travel agencies to ensure smooth travel operations
• Ensure travel policies are followed and seek cost-effective travel options while maintaining comfort and convenience for employees

Event Organization:

• Plan and organize office events, including team celebrations, breakfasts, and refreshments for client meetings