Executive Assistant to Chief Executive Officer - Guildhall

The Role

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our Chief Executive Officer. The ideal candidate will have strong communication and organizational skills, as well as the ability to handle a wide range of administrative and executive support tasks. This position offers the opportunity to work closely with the CEO and contribute to the smooth functioning of the executive office in a fast-paced and dynamic technology company. Responsibilities: - Manage and maintain the CEO's calendar and schedule, including organizing meetings, appointments, and travel arrangements - Coordinate and prioritize incoming requests and ensure timely responses to emails and calls - Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO - Conduct research, compile data, and prepare reports for the CEO's review and presentation - Assist in preparing for meetings, including drafting agendas, taking minutes, and following up on action items - Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and board members - Handle confidential information with discretion and maintain strict confidentiality at all times - Provide administrative support for special projects and initiatives as directed by the CEO - Collaborate with other executive assistants and team members to ensure smooth coordination and communication within the organization

Requirements

• Proven experience as an executive assistant or similar role, supporting C-level executives in a fast-paced Tech environment - Exceptional organizational and time management skills with the ability to prioritize and multitask effectively, - Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders - Proficiency in Microsoft Office suite and other relevant software applications - Ability to maintain a high level of professionalism and confidentiality in handling sensitive information - Resourcefulness and proactive problem-solving skills with a high attention to detail - Ability to work independently, take initiative, and anticipate the needs of the CEO and the executive office - Bachelor's degree in business administration, management, or related field is preferred - Fluency in English is required; additional language skills are a plus - Ability to work US hours occasionally to take minutes.
  
  

About the company

Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region. With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific. Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services. Guildhall is the partner of choice.This job has been sourced from an external job board.

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