Office Manager

Black & Grey HR is an Events Company based in Dubai, UAE. Our client is looking for an experienced Office Manager who will be responsible for ensuring smooth and efficient daily office operations. This role is the backbone of ensuring seamless workflows across various tasks, including administrative support, facility upkeep, vendor management, and budget oversight.

Key Responsibilities:

• Administrative Tasks: Manage schedules, calendars, travel arrangements, expenses, and filing. Ensure compliance with internal processes and legal requirements. Oversee reception and office assistant duties.
• Facilities Management: Maintain a clean, safe, and functional office environment. Coordinate maintenance activities and manage logistics for office setups and events.
• IT and Video Studio Inventory: Oversee IT and video studio inventory, ensuring stock availability and collaboration with relevant team members.
• Vendor Management: Build and maintain vendor relationships, negotiate contracts, and manage budgets for supplies and services.
• Budgeting and Procurement: Develop and manage the office budget, optimize resource allocation, and handle procurement and expense management.
• People and Culture Support: Assist HR with onboarding, employee welfare initiatives, and support for new joiners.
• Client Relations: Maintain key client relationships, coordinate gifts, and update client databases.
• Marketing Support: Collaborate with the marketing team on content development for social media and internal communications.
• Communication and Collaboration: Foster effective communication with staff, vendors, and external partners while maintaining a positive office environment.
  
  

Requirements- 5+ years in office management or a related administrative role in the Middle East.

• Proven track record in managing office operations and supporting executives in fast-paced environments.
• Strong communication and interpersonal abilities along with fluency in written and spoken English.
• Proficiency with MS office and other management software and tools.
• Ability to handle multiple tasks and work under pressure.
• Proactive problem-solving skills and attention to detail.
• Excellent organizational and time-management skills.
• High level of discretion and confidentiality.
  
  

Benefits- Attractive Salary + Benefits