Front Office Assistant

We are seeking a skilled Office Assistant to support the organization and management of our daily administrative functions. The ideal candidate will be a diligent and efficient professional capable of handling various office support tasks and thriving under pressure. They should demonstrate a keen attention to detail and discretion while embracing innovative approaches to enhance results.

Responsibilities:

Here are the main responsibilities:

1. Organize office operations and assist team members to streamline procedures.
2. Sort and distribute correspondence promptly.
3. Create and maintain records, ensuring their accuracy and validity.
4. Schedule and coordinate meetings and appointments.
5. Monitor office supplies and address any shortages.
6. Troubleshoot office-related issues and respond to inquiries.
7. Collaborate with other departments to ensure adherence to policies.
8. Foster and maintain positive relationships with suppliers, customers, and colleagues.
9. Perform receptionist duties as needed.

Requirements:

Here are the qualifications and skills required:

• Demonstrated experience as a back-office assistant, office assistant, virtual assistant, or in a similar administrative role.
• Familiarity with the "back-office" computer systems, including ERP software.
• Knowledgeable about office equipment.
• Strong understanding of office management practices.
• Exceptional organizational and time management abilities.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication capabilities.
• Proficiency in Microsoft Office.