Personal Assistant

We are seeking a highly organized and motivated Personal Assistant to support our executive team in Dubai. The ideal candidate will be a proactive and detail-oriented individual with a strong ability to multitask and manage complex schedules. This role demands a high level of discretion, professionalism, and the ability to handle sensitive information with care.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, organizing travel arrangements, and preparing correspondence.
• Communication: Serve as the first point of contact, managing phone calls, emails, and other communications on behalf of the executive team.
• Documentation: Prepare, review, and edit documents, presentations, and reports as required.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are completed.
• Travel Arrangements: Handle travel logistics, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Project Assistance: Assist in various projects, conducting research, compiling data, and providing reports as needed.
• Confidentiality: Maintain the highest level of confidentiality and discretion at all times.
• Relationship Management: Liaise with internal and external stakeholders, fostering positive relationships.
• Office Management: Oversee office supplies and equipment maintenance, ensuring a well-organized and efficient working environment.
  
  

Qualifications

• Education: Bachelor’s degree or equivalent.
• Experience: Minimum of 3 years of experience in a similar role supporting senior executives.
  
  

Skills

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks simultaneously.
• Arabic language skills are an advantage.
  
  

Attributes

• Highly motivated and proactive with a strong sense of responsibility.
• Discreet, with a commitment to maintaining confidentiality.
• Flexible and adaptable, with a positive attitude.